OPERATIONS COMMITTEE

RECOMMENDATIONS

October 2, 2008

Committee member Julie Robison called the meeting to order at 5:30 p.m.  Mayor Harold Weinbrecht was present.  Committee members Jack Smith and Gale Adcock were absent.  The meeting adjourned at 6:59 p.m.

Consent

1.      Petition for Water and Sewer Service – 2416 Stephens Road (EN09-030)
Committee unanimously recommended approving a petition submitted by the residents of 2416 Stephens Road requesting water and sewer service and incorporating the cost into the previously approved Stephens Road Water and Sewer Extension Project, SW5015 and WT5015 with the water and sewer system construction funding being added to the accounts as follows:  1) an appropriation in the amount of $35,000 from the host account, SW1087, in the amount of $35,000 to fund the additional sewer construction into the construction budget for project SW5015, Stephens Road – Phase 1 Sewer Extension, reducing the remaining balance of SW1087 to $2,211,458.32 to fund new petition-initiated sewer projects and, 2) an appropriation in the amount of $35,000 from the host account, WT1094, to fund the additional water construction into the construction budget for project WT1015, Stephens Road Water Extension, reducing the remaining balance of WT1094 to $1,649,918.76 to fund new petition-initiated water projects.
 

2.      Bid Award – Jenks Road Waterline Taps (EN09-033)
Committee unanimously recommended awarding the Jenks Road Waterline Taps Project in the total amount of $364,370 to Pipeline Utilities, Inc.  The recommendation of an award would represent a preliminary determination as to the qualification of the bidder and no legally binding acceptance of the bid or offer would occur until the Town has executed a written agreement.
 

3.      Animal Ordinance Amendment (PD09-003)
Committee unanimously recommended approval of proposed changes to Ordinance Sec. 6-3, Definitions, Ordinance Sec. 6-63, Exotic or Wild Animals, and Ordinance Sec. 6-137, Disposition of Unredeemed Animals.
 

4.      Amendments to Schedules (PD09-004)
Committee unanimously recommended approval of the adoption of an ordinance amendment to the Town Code Sec. 34 329, Stop Streets.
 

5.      Budget Adjustment – Morris Branch Pedestrian Tunnel Project (PR09-10)
Committee unanimously recommended approval of a budget adjustment to provide additional funding for the design and construction of a pedestrian tunnel for the future Morris Branch Greenway as follows:  1) authorization to use funding from PR1098 – Morris Branch Pedestrian Greenway Underpass to fund the construction of 3,000 linear feet of multi-use trail along Green Level to Durham Road and, 2) authorization of an appropriation of $464,000 from PR1099 – Nancy Branch Pedestrian Greenway Underpass to the construction account within PR1098 – Morris Branch Pedestrian Greenway Underpass, resulting in an adjusted budget of $56,000 in the PR1099 – Nancy Branch Pedestrian Greenway Underpass project and $984,000 in the PR1098 – Morris Branch Pedestrian Greenway Underpass project.
 

6.      Scholarship Donation Program (PR09‑13)
Committee unanimously recommended that staff be authorized to negotiate the final contract with CCA, Inc., for the administration of the PRCR Scholarship Program with funds to be raised through PRCR Advisory Board activities, and an appropriation of funds in the amount of $30,000 from the General Fund fund balance to initiate the scholarship account for PRCR Scholarships.
 

7.      Utilities Division Competitive Assessment Studies (PWUT09-05)
Committee unanimously recommended council accepting the summary of four competitive assessment studies performed on Utilities Division of the Public Works and Utilities Department.
 

8.      Western Wake Biosolids Drying and Energy Recovery Facility Consultant Selection (EN09‑032)
Committee unanimously recommended that an engineering services contract be awarded to Brown & Caldwell for the Western Wake Biosolids Drying and Energy Recovery Facility Project at a total design phase value of $830,000.  This award by Council represents a preliminary determination as to the qualifications of this consulting firm and no legally binding acceptance of this award will occur until the Lead Agency, the Town of Cary, has executed a legally binding agreement.  Committee further recommended creating a new encumbrance for the Western Wake Biosolids Drying and Energy Recovery Facility in the amount of $830,000 to cover engineering design fees, funding the new capital project from the contracted services account within capital project SW1123 WWRMF – New Water Reclamation Facility project.
 

9.      Cary Community Art Center Design (PR09‑12)
Committee unanimously recommended approval of the design for Cary Community Arts Center, including Integrated Public Art Concepts which incorporates texture, pattern and color to the exterior fly tower expansion along with all other design features and concepts of the Cary Community Arts Center.
 

Discussion

1.      Koka Booth Amphitheatre at Regency Park – Management Plan and Budget (PR09-14)
Committee unanimously recommended approval of the following:  A) SMG’s Management Plan and Budget for the 2009 season; B) authorization for staff to make the final decision regarding preferred promoter status, including no preferred promoter and/or self/co-promoting, based on SMG’s analysis and recommendation of promoter proposals received; C) authorization for staff to work with SMG on developing final recommendations for summer theatre, including the option to remove the theater goal from the amphitheatre management plan; D) reduction of the Amphitheatre special revenue fund budget at October 31, 2008 for the first four months of the Town’s fiscal year 2008 to equal expenses for the same time period and returning the remaining cash flow balance to the Amphitheatre Fund fund balance, which is currently expected to be $508,945; E) appropriation of the $508,945 from the Amphitheatre Fund fund balance and the remaining amount of $626,051 from General Fund fund balance to the respective Amphitheatre Fund accounts necessary to execute the 2008 season as outlined in the table above totaling $1,134,996. Since these numbers reflect estimates to complete the year, it is understood that these respective amounts can be adjusted to correspond with the actual amounts remaining at the end of October 2008; and, F) recognition of a reimbursement of $347,559 from the Amphitheatre Fund to the General Fund’s Facilities Management division for the 2008 season support ($181,559 support plus $166,000 special projects).

Committee further recommended that a council hold a worksession to consider sound and curfew issues and an analysis provided by SMG to serve as the basis for establishing policy for the 2009 season prior to scheduling a public hearing.  In addition, committee recommended that the goals outlined in the SMG Management Plan be reviewed by council at this worksession.
 

The Operations Committee meetings are broadcast live on Cary TV 11 and rebroadcast the following day at 9:30 a.m. and the second day after the meeting at 6:30 p.m.  Cablecast meetings are also available in the Cary TV section of www.townofcary.org within two business days of the meeting.