STAFF REPORT

Operations Committee, August 7, 2008

Contract Award – Professional Services for the Kit Creek Pump Station Phase 2 Expansion Project (EN09-013)
Consideration of awarding a contract for design and construction phase services for the Kit Creek Pump Station Phase 2 Expansion Project
Speaker:  Mr. Tim Bailey

From:  Tim Bailey, PE, Engineering Director
Prepared by:  Shuyan Tian, PE
Approved by:  William B. Coleman, Jr., Town Manager
Approved by:  Benjamin T. Shivar, Assistant Town Manager

Background

The Town has received proposals from consulting engineering firms for professional engineering design and construction administration services related to the design and construction of the Kit Creek Pump Station Phase 2 Expansion project. 

Kit Creek Pump Station Phase 2 Expansion project was funded in the FY2009 budget.  Kit Creek pump station is an 8.2 mgd sewage pump station. It provides service to the developing areas of NW Cary, part of RTP, and part of Morrisville. Proposed future development in the pump station’s service area coupled with the anticipated schedule for availability of the Western Wake Regional Water Reclamation Facility has generated the need to expand the existing pump station.

This project will include three different options to expand Kit Creek pump station. Option 1 is to maximize the capacity of existing major equipment and building with minor mechanical upgrades. Option 2 will increase the pumping capacity to 10 mgd. Option 3 will increase the capacity to 12 mgd. Options 2 and 3 will require major equipment and piping upgrades. We asked proposing consultants to discuss their approaches and fee proposal for each option, since effort for design and construction management will be different for each option.

We have received proposals from three consulting firms. The three proposing firms and their corresponding price proposals are summarized as follows:

Staff from the Town’s Administration Department, Engineering Department, and Public Works and Utilities Department formed a selection committee. The selection committee reviewed the proposals for relevant experience of the firm and its personnel assigned to this project, project approach, proposed schedule, and cost.  The Town of Cary has exempted this project from the provisions of North Carolina General Statute 143-64.31 as it is in the best interest of its citizens to procure these services through a process of open competition.  Therefore, cost proposals were considered in making the final selection.

All three firms proposed qualified teams of consultants to perform this work.  After a thorough review of the proposals, the selection committee recommends in favor of awarding the engineering services contract for this project to Brown and Caldwell.  Brown and Caldwell demonstrated that they understand the pump station expansion is to bridge the short term sewer service requirements with the anticipated schedule of Western Wake Regional Water Reclamation Facility. They proposed a unique and cost effective project approach accordingly.

Fiscal Impact:  Project SW1183 Kit Creek Pump Station Phase 2 Expansion in the amount of $2,000,000 has been established which is sufficient for professional services and construction costs of the project. Short-term personnel impacts include providing project administration. It is expected that the project will be complete in October 2009. Long-term operating impacts include operating and maintaining the expanded pump station by Public Works and Utilities staff.

Staff Recommendation:  Staff recommends awarding a base contract to Brown and Caldwell for professional engineering design and construction administration services related to the Kit Creek Pump Station Phase 2 Expansion project with a not-to-exceed value of $98,800. Staff also recommends awarding an additive alternative contract to Brown and Caldwell for potential permitting work on SEPA EA/EIS, stream buffer, and floodplain associated with this project with a value of $10,200.