2010 Annual Report

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STAFF REPORT
Town Council, August 26, 2010

Parks, Recreation and Cultural Resources Advisory Board Annual Report (PR11-04)
Summary of recent activity and actions made by the PRCR Advisory Board
Speaker:  Mr. Denny Hoadley, PRCR Advisory Board Chair

From:  Michael J. Bajorek, Assistant Town Manager
Prepared by:  Gail Taylor, Administrative Specialist
Approved by:  Benjamin T. Shivar, Town Manager
Approved by:  Michael J. Bajorek, Assistant Town Manager

Executive Summary:  The mission of the Parks, Recreation & Cultural Resources Advisory Board is to provide representation for the citizens of Cary in partnership with the Parks, Recreation and Cultural Resources Department and the Town Council in promoting understanding, appreciation, participation and support for open spaces, parks, recreational opportunities, cultural activities, programs and facilities.  The board’s work greatly enhances offerings and programs throughout the Town and reduces demands upon staff and budgetary resources.

Background:  The Parks, Recreation and Cultural Resources Advisory Board (PRCR) consists of 10 citizen volunteers from within the Town’s corporate limits.  There is currently one vacancy on the Board.  Current members are listed below along with their term ending year.

Jeff Boucher (2011)
Robert Bush (2010) – Chair of Greenways Committee
Sal Cammarata (2012)
Dennis Hoadley, Chair (2012)
Ed Langan (2010) – Chair of Athletics Committee
David Lindquist (2012) – Chair of Cultural Arts Committee
Tullie Johnson (2011)
Neema Patel (2011)
Kay Struffolino (2010)
Vacant

The Board conducted 9 regular meetings and, in November of 2009, adopted the 2010 Work Plan.

2010 Work Plan

  • As specified in Section 8 of the LDO, review and make recommendations related to the recreation land dedication/payment in lieu requirement for each residential development plan submittal.
  • Review, comment, and make recommendations as necessary related to PRCR policies, initiatives and plans brought forward by staff.
  • Serve on Neighborhood Park Design Committees for new park projects.
  • Interface with other citizens for input.  1) formally, the Public Speaks Out portion of the agenda, serves as a conduit for citizen input related to Parks, Recreation and Cultural Resources’ initiatives; 2) board members informally reach out to neighbors and other community contacts to seek input.
  • Review work and make recommendations as necessary relative to the three Board committees:  Athletics; Cultural Arts and Greenways.
  • Provide volunteer support for PRCR programs/events.
  • Develop, implement, and track donations for funding the scholarship program.
  • Continue to promote awareness and future planning efforts for Safety Town.
  • Actively participate, review, and make recommendations related to the update to the Parks, Greenways, and Facilities Master Plan.
  • Provide input related to the strategic plan to reduce, reuse, recycle or compost waste and initiate implementation.
  • Communicate with, seek advice from, and provide input to other Town appointed Boards and Commissions regarding related or overlapping initiatives and issues, as appropriate.

Report

  • As specified in Section 8 of the LDO, review and make recommendations related to the recreation land dedication/payment in lieu requirement for each residential development plan submittal.

    • The Board reviewed three rezonings and made recommendations related to the recreation land dedication/payment in lieu requirement.
  • Review, comment, and make recommendations as necessary related to PRCR policies, initiatives and plans brought forward by staff.

    • Reviewed and recommended Exhibition Policy that establishes a process for the selection of artists to exhibit artwork in Town of Cary facilities
    • Interface with other citizens for input.  1) formally, the Public Speaks Out portion of the agenda, serves as a conduit for citizen input related to Parks, Recreation and Cultural Resources’ initiatives; 2) board members informally reach out to neighbors and other community contacts to seek input.
    • Provided feedback and recommendation to modifications of Community Center Usage Policy
    • Provided input related to the Volunteer Award Categories
    • Reviewed and recommended PRCR Advisory Mission Statement, Life Span, Rules of Order and Work Plan
    • Reviewed and provided input into potential smoking restrictions in Town parks
    • Reviewed and provided feedback on the Adopt-a-Spot program
    • Reviewed the Town’s use of Social Media
    • Reviewed and recommended the Historic Master Plan
    • Reviewed and recommended adoption of the Management Plan and Improvements for Kids Together Playground
    • Reviewed and recommended the adoption of the WakeMed Soccer Park Master Plan
    • Reviewed and recommended resolution endorsing the Center of Region Enterprise (CORE) Plan
    • Reviewed the FY10/11 CIP budget reports
  •  Serve on Neighborhood Park Design Committees for new park projects.

    • No new neighborhood parks were initiated in 2009-2010.
  • Review work and make recommendations as necessary relative to the three Board committees: Athletics; Cultural Arts and Greenways.

    • Reviewed applications and selected the members of the Greenways, Athletics, and Cultural Arts Committees
    • Selected the Board member Chairs of the Greenways, Athletics, and Cultural Arts Committees
    • Athletic Committee
      • Provided program planning feedback regarding potential changes to Spring 2011 youth baseball and softball leagues;
      • Conducted evaluations of new Fall youth baseball and softball leagues;
      • Provided feedback regarding possible restructuring of schedules and age groupings in Fall and Winter youth basketball leagues;
      • Provided recommendations for marketing of athletic leagues and sports venues;
      • Provided feedback regarding the scheduling of adult softball leagues at Thomas Brooks Park and Middle Creek Park.
    • Cultural Arts Committee
      • Reviewed funding requests from cultural non-profit organizations and made recommendations to Town Council for funding support for 21 performing, visual and cultural arts organizations
      • Met with seven community cultural organizations to learn more about them;
      • Improved feedback system as part of evaluating arts events;
      • Worked to improve the activity reporting process for funded organizations;
      • Continued to support and provide feedback on the new community arts center project;
      • Supported and provided feedback on staff proposals for recognizing October as Arts and Humanities month in Cary;
      • Provided staff feedback on concert series, festivals, volunteer events, volunteer awards, and arts policies;
      • Provided representatives for the Festivals Committee and the Booth Amphitheatre Advisory Committee.
    • Greenways Committee
      • Continued user count program, including extending the counts to newly opened facilities
      • Participated in Town events, notably staffing a booth at Spring Daze and Lazy Daze
      • Reviewed development plans for new projects
      • Reviewed and recommended resolution endorsing the Center of Region Enterprise (CORE) Plan
      • Recommended approval of resolution adopting Cary greenways as segments of the East Coast Greenway
      • Reviewed plans for new greenways
      • Confirmed allocation of federal and state grant funding
      • Walked the extension of Black Creek Greenway now under construction.
  • Provide volunteer support for PRCR programs/events.

    • Served as volunteers at a variety of Department events
    • Members attended the North Carolina Parks and Recreation Association’s (NCRPA) Commission Board Member (CBM)  forum in Greensboro
    • Members served on the Volunteer Award Selection Committee
    • Members participated in the greenway user count project
    • Provided volunteer support for Lazy Daze and Spring Daze Arts & Crafts Festivals; Marvelous Music Series; Booth Amphitheatre Guest Services Booth;  Sertoma Series; Town Tree Lighting Ceremonies; Page-Walker Herb Garden; various dedications;
    • Paul Wasylkevych received the Herb Young Award given to a volunteer with overall outstanding service, leadership, and support for and of the staff and programs of Cary’s PRCR department
  • Develop, implement, and track donations for funding the scholarship program.

Town policy provides that no Cary resident is turned away from registering for recreation programs due to the financial inability to pay.  The Town previously absorbed the cost for the scholarships as requested and determined by Dorcus Ministries.  Last year a scholarship fund was established to pay for the scholarship program and the Advisory Board helps raise money to sustain the scholarship fund. The following progress was made in the past year:

  • Planned and coordinated a Silent Auction to benefit the PRCR Scholarship Program
  • Worked with staff to update Policy #54 (approved 10/8/09) to include language that stipulates patron’s PRCR credits that are not used within a one year period to roll over into the scholarship fund.
  • Worked with staff to have a portion of the proceeds from lawn chair rentals at Koka Booth Amphitheatre donated to the scholarship fund.  The 2009 season generated $2,147 for the scholarship fund.
  • Developed a silent auction in conjunction with the Annual Volunteer Awards banquet.  The Silent Auction raised $3,500 for the scholarship fund.
  • Planning a corn-hole tournament in conjunction with a Carolina RailHawks game on September 25, 2010 as an additional fundraiser.
  • Quarterly reports are made to the Advisory Board that includes the number of citizens helped the past quarter and the balance of funds available in the scholarship fund.
  • Continue to promote awareness and future planning efforts for Safety Town.

The Town operates a successful summer Safety Town program at Herb Young Community Center.  Many communities across the country have constructed permanent Safety Town facilities used for safety training.  These projects are typically community driven through volunteer donations and workforce. Middle Creek School/Park’s master plan includes a Safety Town in conjunction with a Fire Station. Progress:

  • Implemented an education and awareness program demonstration at the 2009 Lazy Daze Festival. 
  • Actively participate, review, and make recommendations related to the update to the Parks, Greenways, and Facilities Master Plan.

    • The update of the Master Plan was not begun in 2009/2010.
  • Provide input related to the strategic plan to reduce, reuse, recycle or compost waste and initiate implementation.

    • The Board reviewed the strategic plan to reduce and recycle waste.
  • Communicate with, seek advice from, and provide input to other Town appointed Boards and Commissions regarding related or overlapping initiatives and issues, as appropriate.

    • Reviewed and recommended action on EAB  recommendations
    • Regularly stayed abreast of the work of the Black Creek Watershed group

Fiscal Impact:  No fiscal impact.

Staff Recommendation:  Staff recommends that Council accept the report of the Parks, Recreation and Cultural Resources Advisory Board