To adopt an official policy for the rental of Picnic Shelters, a Town of Cary public recreation facility administered by the Parks Recreation and Cultural Resources Department.

This policy, upon adoption by the Town Council, shall be applicable to the rental and use of Picnic Shelters until such time the policy statement is altered, modified, or rescinded by the Town Council.

The Town Council of the Town of Cary hereby establishes the following policy:

1. Facility: A picnic shelter with tables for use by groups, organizations and private citizens.

2. Scheduling: List of Priorities:

a. Town sponsored programs and activities

b. Programs/activities planned and directed by groups sponsored or co-sponsored by the Town of Cary

c. Non Town sponsored usage such as private, non-profit organizations, individuals, etc.

3. Reservation

a. Town sponsored and co-sponsored usage may be taken at any time.

b. Non Town sponsored usage:

(1) Cary Resident - not more than 6 months in advance.

(2) Nonresident - not more than 5 months in advance

c. Reservations will be accepted at any Town of Cary Community Center during operational hours by completing an "Application for Use" form.

d. Payment of Rental Fees: Rental fees must be paid in full at the time of reservation. Rental fees are payable to "Town of Cary".

4. Cancellation

a. The Cary Parks Recreation and Cultural Resources Department reserves the right to make cancellations at any time. Cancellation notices will be issued as far in advance as possible. All reservation fees will be returned in full if cancellation is initiated by the Cary Parks Recreation and Cultural Resources Department.

b. Refunds will be issued for cancellation at least 30 days in advance. A cancellation fee shall be assessed to party terminating a reservation less than 30 days prior to scheduled use. All cancellation notices must be submitted in writing to the Community Center Supervisor. Failure to notify the Community Center Supervisor of a cancellation will result in forfeiture of reservation fee. No cancellations will be accepted within 5 days of scheduled use.

5. Rules and Regulations

a. Party signing "Application for Use" is held responsible for any and all damage or misuse of facilities

b. Non-profit organizations conducting fundraising events must receive approval prior to reservations. Upon request of the Director of Parks Recreation and Cultural Resources, user will be required to furnish proof as a bona fide non-profit organization. No other groups or individuals may use the facility for any type of profit making purpose

c. Parents or guardians must sign for anyone under 21 years of age and youth groups requesting use of the facility must assure adequate adult supervision.

d. Upon request of Director of Parks Recreation and Cultural Resources, police security will be required (at the user’s expense) before a reservation request is approved.

e. Groups using the cooking facility must provide their own firewood/charcoal and dispose of all ashes, etc. in metal can provided at site. Cooking facility must be left clean.

f. Loud music, performances, and uses that generate sound disrupting the tranquillity of the park are prohibited.

g. Possession and consumption of alcoholic beverages is prohibited.

h. All trash, garbage, litter, etc., must be placed in all trash containers provided; all tables and benches must be left in same area as found.

i. All groups using the facility must remove all equipment, etc., and be out of the shelter by the time listed on the "Application for Use" agreement.

j. Failure to comply with the above rules and regulations will result in payment of additional damage fees, if applicable, and loss of privileges for use of the facility.

6. Fees

Fees for use of the Picnic Shelters shall be those as adopted in the annual budget of the Town of Cary.