POLICY
STATEMENT 76
COMMUNITY
CENTER USAGE
Prepared
by: Dwayne Jones
Supersedes:
Adopted
by Council:
Effective:
Purpose
To
adopt an official policy for the operation of Town owned Community Centers;
public facilities designed to serve
Coverage
This
policy, upon adoption by the Town Council, shall be applicable to the operation
and use of Town owned Community Centers until such time that the policy
statement is altered, modified, or rescinded by the Town Council.
Policy
The
Town Council of the Town of
1. Facility Usage:
The following priority shall be established for scheduling functions in
these facilities:
a. Town sponsored
programs and activities
b. programs and
activities co-sponsored by the Town and other approved sponsors
c. programs and
activities sponsored by Cary-based civic and non-profit organizations
d.
activities and events
for private functions held by individuals and groups who are residents of the
Town of
e.
activities
and events for private functions held by individuals and groups who are
nonresidents of the Town of
2.
Reservations
a. Town sponsored and
co-sponsored usage may be taken at any time.
b.
Non Town sponsored usage: Residents
(1)
Sunday - Thursday - not more than 3 months in advance.
(2)
Friday and Saturday -
not more than 6 months in advance.
c.
Non Town sponsored usage: Nonresidents
(1)
Sunday - Thursday - not
more than 2 months in advance.
(2) Friday and Saturday - not
more than 5 months in advance.
3. General Hours of
Operation: Community Centers shall
be available for use during times as established in the Town of Cary Standard
Procedure 62 Community Center Reservations.
The Department Director or his/her designee shall reserve the right to
alter the hours of operation due to weather and the health and safety of the
public or employees.
4. General Rules of Use
of the Facility
a. An employee shall be
on duty in the facility during all hours of operation or whenever the facility
is open to the public.
b. The following shall
be prohibited within or on the premises of the facility:
(1) smoking within the building
(smoking is permitted in designated areas outside the facility)
(2) All illegal drugs and other
substances
(3) Weapons of all kinds except
law enforcement officers in the execution of their duties and public
demonstrations as approved by the Department Director
(4) Animals of any kind except
those serving the needs of the handicapped and those used in public
demonstrations as approved by the Department Director
(5) The use of profanity or
profane gestures
(6)
Alcoholic beverages
Exception:
(a) Alcoholic beverage
consumption shall be allowed only during the hours of 7 p.m. Saturday to 1 a.m.
Sunday (exceptions: (1)
During the month of December alcohol may be consumed 7 p.m. Friday to 1
a.m. Saturday, (2) New year’s Eve from 7 p.m. to 1 a.m. January 1st).
(b) User shall reserve the
entire facility and shall pay all applicable rental fees as outlined in the
annual budget of the Town of
(c) User shall secure and pay
the salary of an off-duty
(d) User will comply with all
regulations of the North Carolina State Alcohol Beverage Control Commission.
(e) Request of use of the ABC
Permit shall be made as outlined in the “Community Center - Permission to
Serve Alcoholic Beverages" Standard Procedure.”
(f) Consumption of
alcoholic beverages for Police training purposes shall be excepted from
sub-paragraph (a) through (d) above.
(7) Any type of behavior that
is detrimental to the normal operation of the facility or the safety of the
public or employees
c. Food, beverage or
other sales are prohibited. Exception:
non-profit groups that have been approved by the Department Director.
Food and beverages are permitted only in designated areas.
d. Parents or legal
guardians must reserve the facility for anyone under 21 years of age and must
assure adequate adult supervision for youth groups using the facility.
e. Upon request of the
Department Director, police security will be required (at the user’s expense)
and general liability insurance must be purchased.
f. Persons/groups
using the facility shall be responsible for the breakage, loss, or damage to the
facility and equipment and shall bear the full replacement cost for such
breakage, loss, or damage.
g. Persons and groups
using the facility shall be responsible for any personal items brought into the
facility and shall remove same at the end of each scheduled use time and shall
return any Town owned equipment to its designated place within the facility as
directed by the facility supervisor.
h. Any person/group
violating any of the above general rules is subject to suspension from the
facility and prosecution in the event of a law enforcement violation as provided
in the Code of Ordinances of the Town of
i.
The facility shall be
open to persons who are upon the premise for specific programs, activities,
functions or other official Town business.
j. The Department
Director or his/her designee may implement any other action deemed necessary to
protect the health and welfare of the public, employees or the facility.
5. Reservations for use
of the facility shall be made as outlined in the “Community Centers-
Reservation” Standard Procedure. All
persons making the reservations shall pay a reservation/damage deposit at the
time of reservation. Late rental
fees will result in a 10 percent usage fee surcharge.
6.
Cancellation of Reservations
a. The Department
reserves the right to make cancellations at any time.
Cancellation notices will be issued as far in advance as possible.
All reservations/damage deposits and usage fees will be returned in full
if cancellation is initiated by the Department.
b.
Cancellation (for dates
other than Friday and Saturday evenings in the month of December and New Year's
Eve) may be initiated by the party making reservation up to thirty (30) days
prior to scheduled use without liability. All
cancellation notices must be submitted in writing to facility supervisor.
Cancellation made within 30 days of the scheduled use will result in
forfeiture of reservation/damage deposit.
c.
Cancellation for Friday
and Saturday evenings in the month of December and New Year's Eve may be
initiated by the party making reservation up to the last working day of
September without liability. All
cancellation notices must be submitted in writing to the facility supervisor.
Any organization or sponsor who fails to notify the facility supervisor
of a cancellation prior to the last working day in September prior to December
reservation date will forfeit reservation/damage deposit.
d.
No cancellations will be
accepted within five (5) working days of scheduled usage.
Party making a cancellation within five (5) working days of usage will be
liable for payment of rental fees and other charges in full.
7. Fees for use of the
facility shall be those as adopted by the Cary Town Council in the annual budget
of the Town of