POLICY
STATEMENT 48
BOND
PARK FACILITIES
Prepared
by: Mary Henderson, Director of Parks, Recreation and Cultural Resources
Supersedes:
Adopted
by Council:
Effective:
Purpose
To
adopt an official policy for the rental of Town of Cary public recreation
facilities at Bond Park administered by the Parks Recreation and Cultural
Resources Department.
Coverage
This
policy, upon adoption by the Town Council, shall be applicable to the rental and
use of Town owned areas until such time that the policy statement is altered,
modified, or rescinded by the Town Council.
Policy
The
Town Council of the Town of
1.
Facilities
Sertoma
Amphitheatre: A public, open-air,
outdoor theatre with seating for 350 persons and stage.
Rental of Sertoma Amphitheatre includes concurrent reservation of the
Kiwanis Picnic Shelter.
2.
Scheduling - List of Priority
a.
Town sponsored programs and activities have first priority for use of the
facilities.
b.
Programs/activities planned and directed by groups sponsored or
co-sponsored by the Town.
c.
Private, non-profit organizations, individual, etc., first come, first
serve basis, not more than 3 months prior to scheduled usage date.
3.
Reservation
a.
Reservations
for the Sertoma Amphitheatre are available to
b.
Person
making reservation is held responsible for any and all damage or misuse of
facilities. No reservation will be
accepted unless “Application for Use” is accompanied by reservation/damage
deposit payable to Town of
c.
Payment
of Rental Fees: Rental fees must be
paid in full no later than 30 days prior to the date of use.
Rental fees are payable at any Community Center office during normal
operating hours. Late rental payment
will result in a 10 percent late rental surcharge.
4.
Cancellation
a.
The
b.
Cancellation may be initiated by party making reservation up to 30 days
prior to scheduled use date without liability.
All cancellation notices must be submitted in writing to a Community
Center Supervisor. Failure to notify
the Community Center Supervisor of a cancellation at least 30 days prior to the
reservation date will result in forfeiture of reservation/damage deposit.
c.
No cancellations will be accepted within five working days of scheduled
usage. Party making cancellation
will be liable for payment of rental fees and other charges in full.
5.
Rules and Regulations
a.
Party
signing “Application for Use” is held responsible for any and all damage or
misuse of facilities.
b.
Non-profit
organizations conducting fundraising events must receive approval prior to
reservations. Upon request of the
Director of Parks Recreation and Cultural Resources, user will be required to
furnish proof as a bona fide non-profit organization.
No other groups or individuals may use the facility for any type of
profit making purpose.
c.
Parents or guardians must sign for anyone under 21 years of age and youth
groups requesting use of the facility and must assure adequate adult
supervision.
d.
Upon request of Director of Parks Recreation and Cultural Resources,
police security will be required (at the user’s expense) before a reservation
request is approved.
e.
Groups using the fireplace and cooking facilities must provide their own
firewood/charcoal and dispose of all ashes, etc., in metal can provided at site.
Fireplace and cooking facility must be left clean.
(Note: When the Cary Fire
Department issues a burning ban, fires of any kind are prohibited at Bond Park.)
f. Private ticket sales and collections of any type of funds for performances or uses of the amphitheatre are prohibited.
g.
Loud music, performances, and uses that generate sound disrupting the
tranquility of the park are prohibited.
h.
Possession and consumption of alcoholic beverages is prohibited in Bond
Park.
i.
All trash, garbage, litter, etc., must be placed in all trash containers
provided; all tables and benches must be left in same area as found.
All lights must be out prior to leaving facility.
(Note: Security lights remain
on.)
j.
All groups using the facility must remove all equipment, etc., and be out
of Bond Park 30 minutes prior to posted park closing time.
k.
Failure
to comply with the above rules and regulations will result in forfeiture of
reservation/damage deposit, payment of additional damage fees, if applicable,
and loss of privileges for use of the facility.
6.
Fees
Fees
for use of the Bond Park Facilities shall be those as adopted in the annual
budget of the Town of