POLICY STATEMENT 18
PROGRAM REGISTRATION
Prepared by: R. Wayne Mingis
Supersedes: 1/28/83
Approved by Council: 10/23/86
Effective: 10/24/86
Purpose
The purpose of this policy is to adopt an official policy for participant registration for all organized programs sponsored by the Town of Cary Parks and Recreation Department.
Coverage
This policy, upon adoption, shall be applicable to all recreation program registrations and shall remain in effect until such time that it is altered, modified, or rescinded by the Town Council.
Policy
The Town of Cary Parks and Recreation Department hereby establishes the following Recreation Program Registration Policy:
1. Priority Registration
a. Residents of the Town of Cary (anyone residing within the corporate limits of the Town of Cary) will have first priority in registration for any organized program, unless otherwise indicated. Exception: Any youth program participant residing outside the corporate limits who is currently participating in an organized youth sports program may continue to register for that program until he/she ages out of the current league at the dates and times that the residents may register. However, the non-resident fee will be applicable. At the time he/she ages out of the league in which he/she is currently participating, he/she must register strictly according to his/her resident status.
b. Non-residents (anyone living outside of the corporate limits of the town of Cary) will have an opportunity to register for programs on a space available basis after Town residents have had an opportunity to register.
c. In an effort to best serve the residents of Cary, no registration will be accepted in youth athletics from a resident of a municipality in which a similar program is offered.
2. Registration for each program will be accepted only within the advertised dates and times determined by the Parks and Recreation Department. No registration will be accepted in advance of the registration dates and times.
3. Unless otherwise indicated, registration for all programs must be made, in person, by the individual participant or authorized representative. (At the discretion of the director of parks and recreation, registration may be accepted by mail or telephone.)
4. Unless otherwise indicated, all program registration fees and non-resident fees must be paid at the time of registration. In any instance in which the resident status in unknown by the participant and recreation staff member at the time of registration, the registration may be accepted without the non-resident fee. If the participant is later determined to be a non-resident, in order to remain in the program, the non-resident must pay the non-resident fee within two business days of notification.
5. In the case where a program is filled prior to the end of the registration period, a waiting list will be taken, with residents having first priority in filling any vacancies which occur, unless otherwise indicated.
6. Participants registering for programs after the program has begun must pay the full program registration fee and non-resident fee, if applicable.
7. Any instances regarding program registration that are not included in this policy will be determined by the director of parks and recreation.