LAZY DAZE ARTS & CRAFTS FESTIVAL

LAZY DAZE ARTS & CRAFTS FESTIVAL

Concessionaire Application Form

Office use only:

NP C/P // A R

Booth # ____________ Section: ______________

Inspect Y N

Saturday August 23, 2008 (Weather Safety Date August 24)

Please check one:

¨ Nonprofit Group

Nonprofit Tax ID Number: ____________________

¨ Commercial concession operation

Please check the vending option you are applying for:

¨ I do need electricity

¨ I DO NOT need electricity

Concessionaire or Nonprofit Name: ________________________________________________

Contact Person: ________________________________________________________________

Address: _____________________________________________________________________

City: ________________________ State: _______ Zip: _________ Phone: __________________

Email: ______________________________ Web Address: _______________________________

On-site contact person on day of the festival: ____________________________________________

List the electrical appliances you will be using in your concession space during the festival.

(Please NOTE: a maximum of two (2) 110-Volt outlets, not to exceed 30 amps per concession space, may be available. There is no 220-volt power.) NO generators are allowed.

________________________________________________________________________________

ADDITIONAL REQUIRED MATERIAL

In addition to this completed and signed application form, a COMPLETE menu of the items you will be selling in your space must be sent with the application (including prices). In addition, please provide two (2) photographs of your concession booth/set-up.

Name of person completing application (please print): _____________________________________

________________________________________________________________________________

Signature Title Date

RETURN COMPLETED APPLICATION TO:

Lazy Daze Arts & Crafts Festival

PO Box 8005

Cary NC 27512-8005

APPLICATION DEADLINE: April 18, 2008

DO NOT SEND FEES WITH THIS APPLICATION

32nd Annual Lazy Daze Arts & Crafts Festival

OPTIONS FOR LAZY DAZE CONCESSIONS VENDING IN 2008:

Nonprofit Only Concessionaires

Nonprofit groups from Cary and Wake County are eligible for a concession booth. Preference will be given to Cary-based nonprofit civic, fraternal, school or church organizations. Applicants must provide their Federal NONPROFIT TAX ID NUMBER on the application and a copy of your IRS 501 (c)3 certificate if we do not already have it on file.

Food Category	Fee	Electricity (optional and limited)
Main Course Foods	$175	$50
Specialty Foods	$125	$50
Breakfast Brigade	$75	--

Commercial Concessionaires

Food Category	Fee	Electricity (optional and limited)
Main Course Foods	$350	$75
Specialty Foods	$300	$75

BEVERAGE SPONSOR

There will be a designated beverage sponsor again this year at the Lazy Daze Arts & Crafts Festival. As part of the sponsorship arrangement, if a concessions vendor is selling beverages they must offer only the specified beverage vendors products (e.g. Pepsi)

Information regarding purchasing beverage products will be provided with the acceptance letters.

REGULATIONS FOR ALL VENDORS

· Alcohol vending is not permitted.

· You must supply a menu of your concessions items with application (including prices).

· All applicants must submit two (2) photographs of their concession booth/set-up.

OTHER IMPORTANT INFORMATION

Hours of Operation

All concessionaires must be capable of providing quality food services for the Lazy Daze Arts & Crafts Festival from 8 a.m. to 5 p.m., Saturday, August 25, 2007 and on the rain date, Sunday, August 26, 2007. Concessionaires are not required to be open to the public at 8 a.m.; however, all booths must be set-up and be inspected by the Wake County Health Inspector, if required, by 8 a.m.

Selection Process

Selection of concessionaires will be made by the Festival Committee and will take into consideration such factors as types and variety of foods offered. We will endeavor to make all concession selections by the end of May 2007.

Power / Set-up

All concessionaires must furnish tables, awnings, trailers, chairs, etc., in addition to food items. Concessionaires should come prepared with leveling devices to level tables, etc.

The Lazy Daze Committee will endeavor to furnish up to two (2) 110-volt electric power outlets (maximum 30 amps) per space (if contracted and paid for in advance). Electricity is limited and is not guaranteed. No 220-volt power will be available. No generators allowed.

Concession Space Size

All concession spaces are 20 feet wide and 10 feet deep. Mobile units may not exceed this space allotment which includes: trailer, tongue, canopy, counters, etc.

Signage

All booths must clearly display signage and menus. PEPSI menu boards and letters will be provided to all booths and are required to be used. If you would like to use normal menu signage in addition to the PEPSI boards, it must be computer-generated and posted in a prominent location, high enough for people waiting in line to see it. Menu lettering must be easily read from a distance. No other signage will be permitted. Signs should not extend high into the air regardless of their content. The photo below is an example of PROHIBITED signage:

Health Department Permits

To ensure that all our food vendors are functioning in accordance with a state law that tracks and issues permits to unregulated food vendors, each concessionaire should be prepared to obtain a Temporary Food Establishment permit from the Wake County Health Department. More information about this requirement will be provided with acceptance letters. For additional information please see: http://www.wakegov.com/environment/foodsafety/temporary.htm or call (919) 856-7419.

Fire Safety Requirements

All tents used for concession cooking operations or any other open flame are required to be flame retardant with either an attached label of certificate of flame retardancy available for inspection. All other cooking operations or open flames should be at least 10; away from any non-flame retardant tent. Portable LP-gas containers of 500 gallons (1893L) or less capacity shall have a minimum separation between the container and tent of at least 10’. In addition, they shall be securely fastened in place to prevent unauthorized movement.

Additional Information for COMMERCIAL Food Vendors

Commercial food vendors must submit a Certificate of Insurance, naming the Town of Cary as an additional insured under this policy.

This certificate should have the following minimum limits of coverage: General Liability 1.0M per occurrence; 2.0M aggregate. A copy of this certificate must be faxed to the Festival Coordinator at 919-469-4344.

Questions?

For more information contact Joy Cox, Festival Coordinator at 919-469-4061.