PLANNING DEPARTMENT
Additional information about the Planning Department may be
obtained by calling Jeff Ulma, Planning Director, at
Town Focus Areas
|
Focus Area I:
Community Planning
|
Focus Area II: Infrastructure
|
Focus Area III: Financial Condition
|
Focus Area IV: Municipal Services |
||||||||||||
Town Goals
|
Achieve a well-planned community
using innovative and proactive planning approaches and techniques.
|
Ensure that roads, water and
wastewater facilities, parks, and other infrastructure exists for the
existing citizens and for the future needs identified in the comprehensive
plan.
|
Achieve a stable and strong
financial position by accurately estimating, prudently allocating, and
managing financial resources.
|
Achieve a high level of service to the citizens in a
prompt, reliable, responsive, and cost-effective manner. |
||||||||||||
Town Initiatives
(pages 2 and 3 of this
document contain full descriptions of each Town Initiative) |
Growth Management
|
|
Housing Program
|
Comprehensive
Planning
|
Land Use Plan
|
Environmental
Concerns
|
Infrastructure and
Level of Service Standards
|
Fiscal Plan
|
Water, Wastewater,
Transportation Infrastructure
|
Broad Band Technology
Services
|
Long Term Financial
Plan
|
Performance
Measurement
|
Short Term Financial
Planning
|
Review Operations
|
Cost Consciousness
and Sustained Service Provision
|
Public Involvement
|
|
Departmental Goals and Initiatives |
1,5,14, 15,
27,
|
|
13 |
1, 6
|
6,
13
|
9, 12
|
|
|
7, 12
|
|
3, 8
|
|
3
|
17,
19, 20, 21, 22, 23, 24,
25 |
|
2, 4
|
DEPARTMENTAL GOALS AND INITIATIVES
Administration
1. Coordinate all activities regarding growth management, land use planning, zoning administration, code enforcement, transportation planning, and plan review.
2. Process staff reports, legal advertising, and notification letters related to ordinance amendments, annexations, major special uses and development plan applications.
3. Oversee budget and personnel.
4. Handle monthly preparation, printing, Web publishing, presentations and distribution of agendas and supporting materials for the Town Council, Planning & Zoning Board, and the Board of Adjustment.
5. Complete and Implement a Department Strategic Plan.
6. Manage the development of town-initiated Mixed Use Sketch Plans as requested by citizens or directed by Council.
7. Coordinate activities related to downtown redevelopment.
8. Coordinate the development and updates of all elements of the Comprehensive Plan with other divisions and departments.
9. Develop Department Capital Improvement Program requests.
10. Develop
official population forecasts based on current development.
11. Employment,
and development estimates and forecasts; track historical data.
12. Address
environmental and historic resources planning issues.
13. Administer
the Community Development Block Grant (CDBG) and affordable housing programs.
14. Manage
multi-modal transportation system components (pedestrian, thoroughfares,
transit, and bicycle).
15. Participate in the administration of the open space and historic resources plan.
Current Planning Section
16. Administer, review, and make recommendations regarding rezoning and planned development district applications.
17. Manage overall Land Development Ordinance amendment process, including review, prepare, and present proposed amendments to the Land Development Ordinance, both text and digital versions.
18. Inspect the approved site and subdivision plans during and after construction.
19. Enforce approved development plans and all zoning regulations within the Land Development Ordinance.
20. Review applications for sign permits, uniform sign plans, zoning verification letters, temporary uses, and accessory uses.
21. Administer Board of Adjustment cases including appeals, variances, and interpretations.
22. Review Special Uses for Town Council consideration.
23. Review and process proposed plans for subdivisions, shopping centers, office and industrial developments and any other physical development of properties within the Town limits and its Extraterritorial Jurisdiction (ETJ) to ensure compliance with relative ordinances, policies and standards.
24. Process all citizen-initiated annexations of properties associated with rezonings, development plans, or individual residential lots.
25. Maintain
and apply design guidelines and appearance manuals associated with development
plans.
26. Prepare
policies and procedures for land use regulations.
27. Maintain
database of all development plans, rezonings and
related data, and prepare monthly reports of development activity.
· Managed the relocation of the Waldo Rood house.
·
Developed
· Completion of a Parking Implementation Plan for Downtown.
· Participated in the preparation of the Downtown Streetscape design plans.
·
Completion and adoption of Round 8 9, LDO
Amendments.
·
Completed Ordinance amendment to allow for
on-site issuance of citations for zoning violations.
·
Implemented wireless access to approved plans
and zoning data for zoning compliance officers in the field.
·
Implemented electronic plan submittal and review
software.
· Implemented software to facilitate/track citizen comments on development applications and planning projects.
· Updated Planning Department’s Web page to include ability to view and download Site and Subdivision Plans.
·
Increase the community participation rate
(defined as the percentage of affected citizens who participate) at plan public
meetings.
·
Ensure that 100% of development plan reviews are
delivered according to published schedule.
·
Ensure that 100% of the initial development
plans receive site visits.
· Ensure that the GIS database is maintained at a minimum 95% accuracy level.
· Increase the efficiency of employees to access data and information needed to meet department objectives.
· Establish specifications for the submittal of digital maps related to rezonings, planned developments, and site plans.
|
Actual |
Estimated |
Projected |
|
% of plans reviewed on schedule |
98% |
100% |
100% |
|
% of accuracy of GIS Data Bases |
97% |
97% |
97% |
|
% of development plans receiving a site visit |
80% |
85% |
100% |
|
% of Annual Work Program Projects completed according to schedule |
90% |
90% |
90% |
|
|
Actual |
Estimated |
Projected |
|
Number of zoning violation cases |
70 |
254 |
279 |
|
Number of site inspections (associated w/development plans) |
3,768 |
6,316 |
6,947 |
|
Number of Board of Adjustment variances and administrative appeals |
3 |
8 |
9 |
|
Zoning citations |
10 |
22 |
24 |
|
Commercial Tenant Fitups |
330 |
912 |
1,003 |
|
Number of accessory use permits |
304 |
296 |
325 |
|
Number of sign permits issued |
606 |
692 |
761 |
|
Number of temporary use permits issued |
246 |
212 |
233 |
|
Number of zoning verification letters issued |
192 |
184 |
202 |
|
Acres Annexed |
466 |
1,780 |
1,978 |
|
Annexation Petitions processed |
20 |
32 |
35 |
|
Number of rezonings (including PDDs) |
55 |
45 |
45 |
|
Number of development plan reviews |
320 |
370 |
370 |
|
Number of residents who participated in a comprehensive planning effort or project |
350 |
400 |
400 |
|
Number of miles of striped bicycle lanes |
14 |
15 |
15 |
|
Number of GIS tables maintained |
43 |
45 |
45 |
|
Number of data audits |
10 |
10 |
10 |
|
Number of GIS analysis projects completed |
52 |
54 |
60 |
|
Fund Number: 10-5505 |
|||||
|
|
Actual |
Actual |
Actual |
Estimated FY 2008 |
Budget |
|
Personnel
Services |
$1,663,526 |
$1,668,174 |
$1972463 |
$2,266,972 |
$2,346,477 |
|
Operations and Maintenance |
$349,994 |
$285,529 |
$322697 |
$835,173 |
$656,258 |
|
Capital Outlay |
0 |
0 |
0 |
0 |
0 |
Total
|
$2,013,520 |
$1,953,703 |
$2,295,160 |
$3,102,145 |
$3,002,735 |
|
Authorized FTEs |
28 |
28 |
30 |
30 |
30 |
SIGNIFICANT BUDGET AND
SERVICE LEVEL CHANGES BEYOND CURRENT LEVELS
· Several key technology-related requests are to increase our service levels and to assist Council and others in making decisions on development-related items. These requests include a town-wide FTP site, a public computer terminal, and various software packages to assist with the illustration of development related proposals.
· Funding is also requested to hire consultants to update the affordable housing plan, prepare a Historic Resources Master Plan, update the land use element, implement the Comprehensive Annexation Program and to develop design standards for site plan layout.
· Funds for a projector and laptop computer have been requested to facilitate more effective use of digital data and plans at meetings with applicants, staff and citizens.
· Funding for training/professional development for staff has increased to learn about emerging design standards and techniques; expand customer service capabilities; and maintain professional certifications.