TOWN
CLERK DIVISION
Additional information about the Town Clerk’s Department may
be obtained by calling Sue Rowland, Town Clerk, (919)
469-4011, through e-mail at sue.rowland@townofcary.org
or by visiting the Town’s website at www.townofcary.org
.
The mission of the Town
Clerk’s Office is to prepare and maintain complete and accurate records of Cary
Town Council proceedings, to serve as the custodian of all permanent records,
to provide staff support to the members of the Cary Town Council, and to
furnish information and assistance to citizens.
1. Provide public notice
of all official meetings, and prepare agenda and minutes for all Cary Town
Council regular meetings, special meetings, emergency meetings and work
sessions.
4. Educate elected
officials, boards/commissions members and staff on open meetings and public
records requirements.
5. Provide staff support
to the members of the Cary Town Council.
6. Manage Town
boards/commissions and task forces that are appointed by Council.
7. Serve as a liaison with
the citizens and the Town Council, helping those citizens that we can help and
for others ensuring that correspondence and phone messages are routed to the
appropriate persons for prompt response.
KEY PERFORMANCE
OBJECTIVES
·
Ensure 90% of all agenda and supporting documents,
except prior minutes to be approved, are available on the Web the week prior to
the Town Council meetings.
·
Process 99% of all action agenda (synopsis of action
taken at council meeting) the day following Town Council meetings.
·
Ensure 95% of all minutes from previous Council
meetings and work sessions scheduled for approval are available on the Web by 5 p.m. on Monday the week of the
council meeting.
·
Process 90% of official documents within two business
days after a Council meeting.
·
Ensure 99% of all approved minutes are error-free.
·
In 95% of cases, respond to citizens, council and
staff requests (non-public records requests) within two business days of
receipt with a response or with a response action plan.
·
In 95% of cases, respond to public records requests for
records in our possession within two business days with an accurate reply or
with a response action plan. Meet established response action plan deadline in
95% of all cases.
·
In 90% of cases to ensure as much “sunshine” as
possible, provide public notice of official meetings at least five business
days prior to special called meetings and within 48 hours as required by state
law in 100% of all cases.
·
In 95% of cases, provide orientation to newly elected
officials within 60 days after the election and before officials take office,
including information about and the importance of open meetings and public
records laws, and provide at least two follow up reminders to these officials
each year about public records and open meetings laws.
·
In 95% of cases, provide orientation to newly appointed
board/commission members within 45 days after appointment, including
information about and the importance of open meetings and public records laws,
and provide at least two follow up reminders to these officials each year about
public records and open meetings laws.
* new performance measure
with the FY09 budget; not measured in FY08 or FY09.
* new key workload indicator
with the FY09 budget; not measured in FY08 or FY09.
** increase beginning in FY07 due to us processing
all rezoning approvals s as “ordinances”
|
Fund Number: 10-4130
|
|
Activity
|
|
|
Actual
|
Estimated
|
Budget
|
|
Personnel
Services
|
$136,475
|
$172,746
|
$188,758
|
$207,196
|
$211,235
|
|
Operations
and Maintenance
|
$46,445
|
$63,546
|
$47,796
|
$298,414
|
$129,686
|
|
Capital
Outlay
|
0
|
0
|
0
|
0
|
0
|
|
|
$182,920
|
$236,292
|
$236,554
|
$505,610
|
$340,921
|
|
|
|
|
|
|
|
|
Authorized FTEs
|
2
|
3
|
3
|
3
|
3
|
SIGNIFICANT BUDGET AND SERVICE LEVEL CHANGES BEYOND CURRENT LEVELS
No significant
service level changes planned for FY 2009