PROPOSAL
Multi-Year Relationship for Cary TV 11
Equipment Maintenance and Emergency Service
To
be opened May 23, 2006 3 p.m.
Administration
Conference Room, Cary Town Hall
|
SERVICE |
PRICE |
|
FY 2008 Regular
Maintenance (4 TIMES PER YEAR) |
annually |
|
FY 2009 Emergency
Service (AS NEEDED) |
per hour |
|
FY 2010 Regular
Maintenance (4 TIMES PER YEAR) |
annually |
|
FY 2010 Emergency
Service (AS NEEDED) |
per hour |
|
FY 2011 Regular
Maintenance (4 TIMES PER YEAR) |
annually |
|
FY 2011 Emergency
Service (AS NEEDED) |
per hour |
|
|
|
The undersigned
Bidder offers and agrees to enter into a multi-year contract with the Town of
Cary to furnish all of the services noted above, which include but may not be limited
to equipment and supplies necessary to perform regular maintenance and emergency
response, labor, insurance, long distance/toll charges, and travel to and from
Cary Town Hall but excluding replacement parts and replacement equipment, which
will be paid for by the Town of Cary as needed and with prior approval of
purchase.
Name
of Bidder:
Address:
Phone:
Fax:
Email:
Signature
of Authorized Official:
Name
(printed or typed):
Title:
Date:
INSTRUCTIONS TO BIDDERS
Proposals will be
received by the Town of Cary, North Carolina, in the Town Manager's Office, Cary
Town Hall, 316 N. Academy St., Cary, NC for this project until May 23, 2008 at
3 p.m. and thereafter immediately opened and read publicly.
Bidder shall sign and
return Proposal and all other required documents as directed in a sealed envelope
with label enclosed or marked as shown below:
SUSAN MORAN, PUBLIC INFORMATION OFFICER
TOWN MANAGER'S OFFICE
TOWN OF CARY
316 NORTH ACADEMY STREET
PO BOX 8005
CARY, NC 27512-8005
CARY TV 11 MAINTENANCE AND EMERGENCY SERVICE PROPOSAL
Enclose
a stamped, self-addressed envelope to receive bid tabulations.
REQUEST FOR
PROPOSALS
CARY TV 11 Maintenance and
Emergency Service
TOWN OF CARY
Cary, North Carolina
The Town of Cary, North Carolina invites qualified firms
that meet the specifications outlined in this RFP to submit a proposal to enter
into a multi-year
relationship for regular maintenance and emergency repair services associated
with the Town’s government access cable television channel Cary TV 11.
Sealed proposals will be received by the Town of Cary at the
Town Manager's Office, Cary Town Hall, 316 North Academy Street, Cary, North Carolina until May 23, 2008 at 3 p.m. and thereafter
immediately opened to provide professional and technical services to support
the proper functioning of Cary TV 11.
There is no expressed or implied
obligation for the Town to reimburse responding firms for any expenses incurred
in preparing proposals in response to this RFP.
The specific details shown herein will be considered minimum standards unless
otherwise shown. The specifications,
terms, and conditions included with this RFP shall govern in any resulting
contract(s) unless approved otherwise in writing by the Town. Bidder consents to personal jurisdiction and
venue in a state court of competent jurisdiction in Wake County, North
Carolina.
OBJECTIVES
At the Town of Cary we focus every day on enriching the
lives of our citizens by creating an exceptional environment and providing
exemplary services that enable our community to thrive and prosper.
To
help ensure that our citizens have timely access to accurate and complete
governmental information, the Cary Town Council created a government access
channel in 1998, which is today received by about 60,000 households that
subscribe to Time Warner Cable throughout western Wake County. A “qualifying” PEG channel under State of
North Carolina rules, Cary TV 11 operates 24/7 and includes live, satellite,
prerecorded, and character-generated programming (see the Cary TV 11 section
of www.townofcary.org).
Prudent
management of public resources dictates that Cary TV 11 equipment be regularly
maintained and outdated equipment replaced so that the channel operations are
never interrupted due to circumstances within the Town’s control. To this end, the Town has a 10-year Capital Improvements
Plan to fund equipment replacement and operations funding to support necessary
maintenance and repair.
REQUIREMENTS
Firm’s minimum professional
qualifications must include:
¨
License
to do business in the Town of
¨
A minimum of 10
years’ experience in service and repair of the full range of audio/video
production and distribution equipment, both digital and analog;
¨
Ability to
physically respond to Cary Town Hall for emergency service requests within four
hours;
¨
Prior work
with North Carolina governmental entities; and,
¨
Utilization of
current technologies including Internet email, cell pones, and voicemail.
Firm’s minimum professional
and technical services to include:
¨
Regular
Maintenance. Four times a year (July,
October, January, April) during regular, non-holiday weekday business hours (8
a.m. – 5 p.m.), inspect, clean, adjust,
and repair (as needed) all equipment of Cary TV 11 according to manufacturers'
recommendations, warranty requirements, FCC regulations, and best
practices. A current equipment list can
be found in the Appendix and includes products located in the Town Council
Chambers, the Council Chambers Control Room, the Cary TV 11 studio, and the
Cary TV 11 edit suite; all are housed within Cary Town Hall, 316 N. Academy
Street in downtown Cary, NC. For
additional technical information or to arrange a site visit prior to submitting
responses, bidders should contact David Wolk at david.wolk@townofcary.org.
¨
Emergency Service. Serve as a 24/7 on-call resource to provide
troubleshooting, technical support, and physical repair or replacement of any
portion of the Cary TV 11 production and distribution system. See equipment list located in the Appendix.
BACKGROUND
The Town of Cary is located
within Wake County, North Carolina, adjacent to Raleigh and Research Triangle
Park. Often referred to as North
Carolina’s Technology Town, Cary has an area of approximately 55 square miles
and a population of approximately 129,000.
Cary is consistently ranked as one of the safest cities in America and
has been praised for its high quality of life by Money Magazine, Forbes, and
Frommmer’s. Visit our Web site at
www.townofcary.org.
APPENDIX
CURRENT CARY TV 11 EQUIPMENT LIST
Equipment Quantity
1
input looping to 5 output video DA 1
1
x 3 VGA/XGA DA 1
Gentner
6 Line Studio Telephone Audio Interface 1
10
LCD Display Unit 5.25" Rack Space 1
1280
x 1024 Scanconverter 2
Program/
Preview 15 inch color monitor 2
16x9
Masked Screen 1
25'
Belt Pack cable 3
32x32
Autopatch 1
42"
LCD Monitors 4
450w/2ch
Power Amp @ 4 ohm 4
Netlinx
AMX 7" Widescreen Touch Panel 2
Control
Room TV monitor 1
Atrium
Speakers 15
Audio
Board 1
Alesis
Audio Compressor 1
Audio
DA’s 2
9”
B & W Monitors 12
Back
Speakers 6
Electronic
Bulletin Board Monitor 1
BSS
Soundweb DSP with mic/line inputs 8x8 1
C/R
Amp 1
C/R
Speakers, pair 1
Camera
control chip for Hitachi Camera 4
CD
Player 1
9”
Sony Color Monitors for CG 2
Dual
TBC/Frame Synchronizer 3
FEC
Rackmount for JVC TMH150CGU 2
Fuji
Lens for camera from Hitachi 4
Clock
Audio Gooseneck Mics 12
Hitachi
Camera 1/3" CCD 800 Line 4
Sanyo
LCD Projector, XGA, 6500 ANSI 1300:1 Contrast Ratio 2
Light
Duty Pan Tilt 4
Audio
Technica Mic mixers 4
Monitor
Speakers (Council) 2
Mounts
for Projectors 2
Netlinx
Intergrated Controller 1
PA
Speakers (Main) 6
Pan
Tilt Controller for PT50 1
Power
Strips 6
Precis
12x8 RGBHV, Router Reference Quote No. 047301 1
Echolab
Opera Production Switcher 1
Quad
4: LCD Rack Mount Color Monitors 1
Scando
Scan Converter 1
Sony
DVD Recorder 2
Sony
DVD Recorder/Player 1
Sony
DVD/VHS Player 1
Stacking
Frame for the projectors 1
Standard
Lens 1.8 / 2.9 for Projector 2
Telecom
Master Station 2
Telex
Belt Packs 3
Telex
Headsets 3
Telex
Wall Stations 2
TV
Lighting Instruments 36
Video
DA’s 2
Video
to XVGA scaler 2
Vision
Mount Flat Screen Flush Wall for LCD Monitors 4
Control
Room VTR’s 3
Text
to Speech Converter 1
WFM/Vectorscope 1
Wireless
Mics 3
Lighting
Board 1
TV
Monitor 1
Amplifier 1
Alesis
Audio Compressor 1
Mackie
Audio Mixer 1
Cassette
Deck/CD 1
DVD
Recorder/VHS 2
Edit
Desk (Furniture) 1
Fiber
Transmitter/Receiver Pair Optelecom 9715DT/DR 2
Comprehensive
6X6 A/V Router 1
Satellite
Dish 2
Satellite
Receivers 3
Monitor
Speakers, pair 1
Studio
Microphone and Accessories 1
Professional Digital VTR’s 2
Video Monitor 1
Amplifier
1
Back
up Camera 1
Camera
and accessories 1
Cassette
Deck/CD 1
Light Kit 2
Portable Audio Mixer 1
Portable
Monitor 2
Portable Switcher (Panasonic) 1
Teleprompter 1
Tripod 2
Handheld Wireless Mics 2
Lavalier (lapel) Wireless Mics 2
Exterior A/V Panel
for TV trucks 1