Town of Cary
SISTER CITIES COMMISSION
Page-Walker Arts & History Center
Minutes of August 13, 2003

Present: Mary Lou Addor, Mary Brice, Jinnie Davis, Lisa Englert, Amy Feistel, Sharon Hannigan, Cricket Harrell, Ian Henshaw, Selby Lo, Steve Morrison, Sarah Sheffield, Jack Smith (Council Liaison), Darrell Stover (Staff Liaison)

Absent: Samuel Fudzie

Guests: Karen Gray (Deputy Town Clerk), Barry Mitsch

Handouts:  Agenda (Steve), Minutes (Jinnie), 2003 Working Agenda for Delegation Visits (Mary Lou), Friday Afternoon Itinerary (Darrell)

CALL TO ORDER:  Steve Morrison called the meeting to order at 7:38 p.m. He introduced Selby Lo, our newest commission member representing the Teen Council.

APPROVAL OF MINUTES:  The commission voted on the revised minutes of the May, June, and July meetings of the Sister Cities Commission (SCC), reflecting a clearer separation of commission and Sister Cities Association (SCA) business, as reviewed by Karen Gray.

May 15, 2003 minutes: Lisa Englert made a motion to approve the minutes, and Sarah Sheffield seconded the motion. Approved unanimously.

June 16, 2003 minutes: Amy Feistel questioned Karen’s deletion of a statement about the town’s liability for the exchange students. In discussion, Darrell Stover said that, while it was correct at the time, it is wrong and not relevant now. Sharon Hannigan moved to approve the minutes, and Mary Lou seconded it. Approved unanimously.

July 17, 2003 minutes: Amy moved to approve the minutes, and Lisa Englert seconded it. Approved unanimously.

LAZY DAZE DELEGATION VISITS: Mary Lou distributed a revised copy of the working agenda for August 21 through 26. She skillfully guided the commission’s long and detailed discussions of arrival and departure times, hotel arrangements, member schedules, marketing of contributors, tours and other activities, coordination of gifts, and Lazy Daze plans. In particular, the SCC reviewed the daily agenda for the delegations. Sharon, Steve, and Amy will serve as primary liaisons, respectively, for Meath, Le Touquet, and the Taipei Economic and Cultural Office representatives. Other members have duties as assigned on the working agenda.

Darrell handed out copies of the detailed schedule for Friday, August 22. Town staff will make presentations in the Town Council Chamber.

Commission members are to confirm by August 17 whether they are able to participate in the following:

August 21 - Possible stop at Hibernia with Meath delegates in evening – R.S.V.P. to Sharon

August 22 - Lunch for delegates, hosted by Chamber of Commerce – R.S.V.P. to Darrell

August 22 - Reception at Page-Walker - R.S.V.P. to Mary Lou

August 23 - Dinner at Lucky 32 - R.S.V.P. to Amy

August 25 - EPA and Biotech Center tours - R.S.V.P. to Karen

August 25 - Durham Bulls game - R.S.V.P. to Karen

ADJOURNMENT: Sharon made a motion to adjourn the meeting, and Mary Brice seconded it. The motion was approved unanimously.

The meeting was adjourned at 9:20 p.m.