P&Z Board Members Present: 

Ms. Joy Wayman, Ms. Julia Rudy, Chairperson Kelly Commiskey, Mr. Keith Fenn, Mr. Alan Swanstrom, Mr. Brent Miller, Mr. Joe Ciulla

P&Z Board Members Absent: Mr. Hari Nath

Staff Present:  

Ricky Barker, Associate Planning Director; JoAnne Carlyle, Assistant Town Attorney; Doug McRainey, Parks Planning Manager; Lori Cove, Traffic Engineering Manager; Philip Smith, Long Range Planning Manager; Wayne Nicholas, Current Planning Manager; Scott Ramage, Principal Planner; Debra Grannan, Senior Planner; Jennifer Currin, Planner II; Lynne Nesselrode, Rezoning Facilitator

Town Council Members Present: Mr. Don Frantz

A.  Call to Order (Chairperson Kelly Commiskey) 6:30 p.m.

B.   Welcome to the New Members of the Planning and Zoning Board (Chairperson Kelly Commiskey)

C.   Appointment of Vice Chairperson

Motion to appoint: Ms. Julia Rudy nominated Mr. Keith Fenn for the position of Planning and Zoning Board Vice Chairperson.

Second: Ms. Joy Wayman

Discussion: None

Vote: 6-0

D.   Approval of the Minutes of the February 18, 2008 Meeting (Chairperson Kelly Commiskey)

Keith Fenn noted his absence from the last meeting and abstained from the vote.         

Motion to approve:  Ms. Joy Wayman

Second:   Ms. Julia Rudy

Discussion:  None

Vote:   6-0

E.  Town Council Report (Council Member Don Fantz)

1.    Welcome and congratulations to the new Planning and Zoning Board Members and to Ms. Kelly Commiskey for her appointment as Chairperson.

      2.  Council meetings on February 14 and 28, 2008.

F. Rezoning, Comprehensive Plan Amendments, or Mixed Use Sketch Plan Requests with no public hearing:

1. 07-REZ-34 Evans Estates Phase II presented by Ms. Debra Grannan

Motion to Approve: Ms. Joy Wayman made motion that the Board forward Case Number 07-REZ-34 to Town Council with a recommendation for approval based on its consistency with the Comprehensive Plan and all other applicable plans and the reasonableness of the request as set forth in the staff report and presentation.

Second: Mr. Alan Swanstrom

Discussion: None

Vote: 7-0

2.  07-REZ-35 Highland Village PDD Amendment presented by Ms. Jennifer Currin

Motion to Approve: Mr. Keith Fenn made motion that the Board forward Case Number 07-REZ-35 to Town Council with a recommendation for approval based on its consistency with the Comprehensive Plan and all other applicable plans and the reasonableness of the request as set forth in the staff report and presentation.

Second: Mr. Alan Swanstrom

Discussion: None

Vote: 5-2 (Opposed Ms. Joy Wayman and Mr. Joe Ciulla)

3.  07-REZ-37 Cary Park PDD Amendment presented by Ms. Debra Grannan

Motion to Approve: Ms. Joy Wayman made motion that the Board forward Case Number 07-REZ-37 to Town Council with a recommendation for approval based on its consistency with the Comprehensive Plan and all other applicable plans and the reasonableness of the request as set forth in the staff report and presentation.

Second: Mr. Joe Ciulla

Discussion: Mr. Brent Miller clarified the project number and name.

Vote: 7-0

4.  07-REZ-38 Park at West Lake presented by Ms. Jennifer Currin

Motion to Approve: Mr. Alan Swanstrom made motion that the Board forward Case Number 07-REZ-38 to Town Council with a recommendation for approval based on its consistency with the Comprehensive Plan and all other applicable plans and the reasonableness of the request as set forth in the staff report and presentation.

Second: Mr. Brent Miller

Discussion: None

Vote: 7-0

5. 07-MU-08 Maynard Village presented by Ms. Jennifer Currin

Motion to Approve: Ms. Joy Wayman made a motion that the Board forward Case Number 07-MU-08 to Town Council with a recommendation for approval with the conditions set forth in the staff report based on its consistency with the Comprehensive Plan and all other applicable plans, and the reasonableness of the request as set forth in the staff report and presentation.

Second: None. (Chairperson Kelly Commiskey noted that the motion failed and called for a second motion.)

Motion to Table: Mr. Joe Ciulla made a motion that the Board table Case Number 07-MU-08 to the April Planning and Zoning Board meeting to allow staff comments to be presented as conditions of approval.

Second: Mr. Keith Fenn

Discussion: Ms. Julia Rudy expressed concern in regards to the railroad buffer reduction from thirty (30) feet to ten (10) feet.  Mr. Brent Miller supported the applicant’s mix of uses, traffic budget and the cooperation between the applicant and staff; however, he was concerned about the buffer reduction from forty (40) feet to twenty (20) feet on the Nancy Jones’ House property line and wanted the applicant to have a walk through with a representative from the Capital Area Preservation, Inc. (CAP).  Mr. Keith Fenn expressed concern regarding the buffer reductions, a right turn lane and sound attenuation.  Mr. Alan Swanstrom agreed with the sentiments of both Mr. Keith Fenn and Mr. Brent Miller.  Ms. Joy Wayman explained that she liked that the applicant had worked so closely with staff and hoped that they would continue to adjust the sketch plan to meet staff recommendations.  She thought it was appropriate for the project to move forward to the Town Council.  Mr. Joe Ciulla thought the plan was less dense than he was expecting it to be and liked the layout.  Chairperson Kelly Commiskey noted that she felt 90% confident in the project but was not willing to forward it to Town Council until she had seen the remaining comments that staff had with the project.

Vote: 6-1 (Opposed Ms. Joy Wayman)

G.   New/Old Business 

1.   Chairperson Kelly Commiskey expressed an interest in working with staff to coordinate work sessions with the Planning and Zoning Board to discuss the Northwest and Southwest Area Plans, the Alston Plan, the Land Development Ordinance and other development topics.  She noted that having previous Board Members present at these work sessions would provide insight into their decisions.

H.  For Information

1.       Monthly Construction Activity Reports

2.       Monthly Site/Subdivision Activity Reports

I.    Chairperson Commiskey adjourned the meeting at 7:53 pm.

Please contact the Town of Cary Planning Department with any questions.  The phone number is (919) 469-4082.  Visit our Web site at www.townofcary.org for more detailed information about each agenda item.

“The Town of Cary is committed to providing all citizens with the opportunity to participate fully in the public meeting process.  Any person with a disability who needs an auxiliary aid or service in order to participate in any meeting may contact the Town Clerk at least 48 hours prior to the meeting.  The e-mail address is sue.rowland@townofcary.org; the phone number is (919) 469-4011; the TDD number is (919) 469-4012.”

Planning and Zoning Board meetings are broadcast live the night of the meeting and are rebroadcast the same week on Tuesday at 9:30 AM and Wednesday at 6:30 PM.