Parks,
Recreation and Cultural Resources Advisory Board
Meeting MINUTES
Page-Walker Arts and
119 Ambassador
Attendance: Steve Smutko, Chair; Jeff
Boucher; Robert Bush; Sal Cammarata; Tom Hemrick; Susan Davenport; Dennis Hoadley;
Tullie Johnson; Kay Struffolino;
Jennifer Robinson, Council Liaison; Wesley Lo, Teen Council
Absent: Marilyn Goldman
Staff:
Mary Henderson; Lyman Collins; Bruce Crocker; William Davis; Dwayne
Jones; Doug McRainey; Cindi
King; Kris Carmichael; Vicki Hayes
Guests: Representatives of Boy Scout Troop #244
I. Call to Order – Steve Smutko, Chair
►The meeting was called to
order at
►Introduction
of new staff
Kristina Carmichael, Supervisor, Page-Walker Arts
and
►Introduction
of guests
Representatives from Boy Scout Troop 244 attended
for a service project.
II. Adoption of Agenda
►Approval
of DRAFT Agenda
ACTION: Kay Struffolino
made a motion to approve the agenda. Tullie Johnson seconded.
The motion passed unanimously.
III. Minutes
►Approval
of DRAFT March 3, 2008 Minutes
ACTION: Kay Struffolino
made a motion to approve the minutes.
Tom Hemrick seconded. The motion passed unanimously.
IV. Public Speaks Out
V. Special Presentation
►Specialized
Recreation Study – Dwayne Jones, Recreation Program Manager
Dwayne presented a PowerPoint presentation based on
the consultant’s findings and recommendations.
The final report will be given to staff by the end of May, which will be
distributed to the Board. The Board
would take action at the June meeting.
The final step would be for Council consideration.
VI. Land Dedications – Doug McRainey,
Parks Planning Manager
►There are no land
dedications to present at this time.
A.
Committee Reports
►Athletics
Committee – Jeff Boucher, Chair
Jeff noted that committee will begin meeting on a
monthly basis to have more involvement on the issues. Topics of discussion at
last month’s meeting included the sign plan, road race, scheduling software,
and public school partnerships.
►Cultural
Arts Committee – Dennis Hoadley, Chair
Dennis distributed a handout showing the Cultural
Arts Non-Profit Funding Requests for 2008 which included requests from
seventeen non-profit groups. This is the
first year that the committee has been directed to use the town’s population to
distribute funds ($128,000) on a per capita basis.
The Cultural Arts Row at Spring Daze was a great
success. There were eighteen groups that
were represented at the event.
The committee would like to have the calendars of
May – June on the website for easy access.
The PRCR Advisory Board questioned the new web update and when it would
be implemented. Mary will verify with
Technology Services on the date and share the information at the June meeting.
►Greenway
Committee – Robert Bush, Chair
►Robert noted there were no
land dedications for review.
Robert presented the current trail user counts
(handout) on the greenways. Robert
requested that he might present this information to the PRCR Advisory Board at
the July meeting.
►Teen Advisory
Committee – Tom Hemrick, Interim Chair
Tom noted the committee recapped on fifth year Teen Forum.
The theme was “What in the World is going on?” The forum was held at the Herb Young
Community Center with 100 participants.
The feedback was positive and the event was an overall success. Discussions have begun for next year’s forum.
►Goals Committee Reports
Safety Town – Jeff Boucher
Meet with the landscape architect, Ron Price to
discuss the next steps in the process.
Jeff would like to add this with the facilities tour in June to look at
areas that would be appropriate sites.
He also showed pictures of Greensboro’s Safety Town for the Board to
review.
►Scholarship Fund – Sal Cammarata
Sal and Mary Henderson met with the North Carolina
Community Foundation and want to continue to work toward establishing an
endowment through Cary Community Foundation.
Mary will meet with the town finance department and report back to this
board.
►Go Green Goal
Steve Smutko noted there
was no report.
B. Public Meetings
Specialized Recreation
Study –
Dwayne Jones, Recreation Programs Manager
The meeting was held at the
C. Staff Reports
►PR08-23 – Town Center Park
PARTF Grant Conversion
►PR08-24 – Sponsorship
Policy for PRCR
►PR08-25 – Budget Adjustment
for Skate Cary Park*
►PR08-26 – Bid Award and
Budget Adjustment Request for a Sprayground at
*Robert Bush requested that the Skate Park hours be
posted on the outside of the building.
D. Administration – Mary Henderson, PRCR
Director
►Community Aquatics Update
Mary noted that staff should receive information
from the YMCA this week.
E. Recreation Programs – Dwayne Jones,
Recreation Manager
►Senior Center Update – Kay Struffolino
Kay noted that her report
was included in the board packet for board members to review.
►Teen Council – Wesley Lo
Wesley reported that 437 volunteer hours were logged for the month
of April and also, that election of new officers took place in April.
In March 2007, the Teen Council donated $500 towards the
scholarship fund, and in
2008, $1,500 was donated to the scholarship fund.
PRCR Staff collected items for the military in Iraq and the Teen
Council donated $280.00 to pay for shipping 35 boxes of supplies.
The new representatives from Teen Council will begin serving on
their committees in August.
Mother’s Day Events will take place at the Senior Center and at
Stevens Nature Center.
F. Cultural Arts Programs – Lyman Collins,
Cultural Arts Manager
Lyman noted that Beauty and the Beast is scheduled
for May 15-17, 2008 at the Sertoma Amphitheatre at
Bond Park, and, Summerfest will begin on May 31 with
the free Play with the Pros concert.
►Festivals
Committee–
Kay Struffolino presented for Marilyn Goldman
Kay asked that members review the festival
information that was mailed with the May board packet.
Kay noted that approximately 15,000 visitors
attended the 2008 Spring Daze Festival and extended thanks to all of the
volunteers who helped make the event a success.
G. Athletic Programs – William Davis, Athletics
Manager
William referred members to the Program Update.
VIII. Old Business
►Black
Creek Watershed Study Update – Susan Davenport
Susan noted the April meeting did not take
place. The next meeting is scheduled for
May 19, 2008 at Bond Park. A report will
be given at the June meeting.
IX. New Business
►PRCR
Advisory Board Facility Tour – Steve Smutko
Steve announced that the PRCR Facility Tour has
been scheduled for June 24, 2008. Steve
would like to have a focus for the tour like the Master Plan. He will keep the board informed.
►2008 Citizen Board Member State Forum
– Steve Smutko
Steve reminded members that the forum is scheduled
for August 7-9, 2008 and to please review the packet of information. The schedule looks interesting, please send
Gail Taylor an email if you plan to attend.
►Board
Member Information Share
Tullie Johnson shared that
Stevens Nature Center will hold their 10th Annual Celebration of
Nature on Sunday, May 11, from 1:00 p.m. – 5:00 p.m.
X. Adjourn
Kay Struffolino made a
motion to adjourn the meeting at 6:15 p.m.
Tom Hemrick seconded. The motion carried by a unanimous vote.
The
Town of Cary is committed to providing all citizens with the opportunity to
participate fully in the public meeting process. Any person with a disability who needs an
auxiliary aid or service in order to participate in any meeting may contact the
Town of Clerk at least 48 hours prior to the meeting. The e-mail address is sue.rowland@townofcary.org; the
phone number is (919) 469-4011; the TDD number is (919) 469-4012.
Please
contact Gail Taylor with any questions about the minutes. The e-mail address is gail.taylor@townofcary.org and the
phone number is (919) 462-3961.