MEETING MINUTES
Attendance: Jeff Boucher; Tony D’Amico;
Susan Davenport; Marilyn Goldman; Dennis Hoadley; Tullie Johnson; Steve Smutko; Kay Struffolino;
Wesley Lo, Teen Council Representative
Absent: Robert Bush; Sal Cammarata; Nels
Roseland, Council liaison
Staff:
Mary Henderson; Lyman Collins; Dwayne Jones; Doug McRainey; Helen Stanfield; Gail Taylor
ACTION: Kay Struffolino
made a motion to adopt the December agenda; the motion was seconded by Tullie Johnson. The
motion carried by a unanimous vote.
V. Special Presentation – None
VI. Land Dedications – Doug McRainey, Parks Planning Manager
►Samuel’s Keep Townhomes (06-SP-043)
A
site plan was submitted for the development of townhomes
on 9.6 acres in the northwest corner of
Staff Recommendation
Approval
of a payment in lieu of parkland dedication for the value of 2.26 acres and
approval
for the Developer to replace the existing sidewalk along their High House Road
frontage (approximately 340 linear feet) with a 10’ wide concrete multi-use
trail, with credit for trail construction and easement to be applied towards
the payment-in-lieu.
ACTION: Kay Struffolino
made a motion to approve staff’s recommendation; Tullie
Johnson seconded the motion. The motion
carried by a unanimous vote.
►Athletic
Committee – Jeff Boucher, Chair
Jeff reported the committee did not meet.
►Cultural Arts Committee – Dennis Hoadley,
Chair
Dennis reported that Public Art Coordinator Denise Dickens gave a PowerPoint
presentation of the Town’s public art projects.
►Greenway Committee – Robert Bush, Chair
The
Greenway Committee did not meet in November.
►Teen Advisory Committee – Tony D’Amico, Chair
Tony reported the Committee met and continues to plan for the March 2008 Teen
Forum. The focus in November was media
assignments and working towards an article in the News &Observer Newspaper.
►Goals Committee Reports
Dwayne Jones reported that the Kiwanis Club is interested in partnering with
the Town to fund
Scholarship Fund
– Sal Cammarata
No report.
B. Public
Meetings
►Open House –
Lyman
reported the project continues to move forward with positive feedback from
C. Staff Reports –
►PR07-08
Comprehensive Sign Plan
PRCR Director, Mary Henderson advised Board members that the Comprehensive Sign
Plan is on the Agenda for the December 6th Operations Committee
meeting and will go before Council on
D. Administration
– Mary Henderson, PRCR Director
►Community Aquatics Update – Mary Henderson
Mary gave a PowerPoint presentation that encapsulated the information brought
before this board at the November meeting.
The primary purpose at this meeting today was to get the PRCR Advisory
Board’s recommendation on site selection.
There will be a work session (tentatively scheduled for January 8th)
for the new Town Council to vote on a site selection. This Board’s recommendation will be a part of
the recommendation.
ACTION: Kay Struffolino
made a motion that the PRCR Advisory Board recommend
the Hawes site; the motion was seconded by Tullie
Johnson. The motion carried by a
unanimous vote.
Discussion
items:
►Population: The Board discussed population density within
the Town as related to the two sites.
One of the Board members urged the Town to consider locating the aquatic
facility so it could best serve
►Costs:
The Board asked about resident fees vs non-resident
fees. Staff noted the consultant will
prepare a business plan that will include the fee structure.
►North Cary Site – Board members questioned the future use of the
►Additional
Sites – The Board encouraged staff to continue to look at additional facilities
due to the growth of the Town. One
aquatic facility will not adequately serve the citizens of
►Environmental
Concerns – Whatever site is chosen, the Board stressed the need to be environmentally
friendly. They recommended low impact
development regardless of site selection and urged the Town to take a
leadership role in this.
ACTION: Steve Smutko made a
motion that this Board recommend that Council consider low impact development
principles and practices in site design as the Town moves forward with this
project. Kay Struffolino
seconded the motion. The motion carried
by a unanimous vote.
►Budget
FY08 – Capital Improvements Budget (see Capital
Budget Discussion memo attached) – Mary Henderson
►In
a PowerPoint presentation Mary outlined the FY09 Budget process and reviewed
potential projects. Board members requested information and/or action on the
following
At
the January meeting, the Board will review and reaffirm priorities and discuss
the operations and maintenance budget.
Steve Smutko requested copies of the
PowerPoint presentation. The Board will
need a list of priorities to consider.
►Accreditation Visit
Update – Helen Stanfield, Recreation Projects Coordinator
Helen thanked board members for attending the reception; meeting and talking
with the visitation team. She noted the
team was very complimentary of the apparent coordination we have with our
boards/committees. Staff met the goal of
meeting 100% of the 155 standards and received positive feedback from the
team. Next, the team will send us a
report with their comments and, in March 2008, Mary Henderson and Helen will
travel to
E. Recreation Programs – Dwayne Jones, Recreation Manager
►Specialized
Recreation Study Update – Dwayne Jones
Dwayne gave a progress update on the study.
The Town hired consultants Management Learning Laboratories to conduct a
Special Recreation Study which kicks off next week. The consultant will hold 5 Focus Group
meetings for users and 3 Sessions for service providers. The information from the Focus Group meetings
will be used to develop a questionnaire that will go to 3500
Kay provided a handout and highlighted that 270 veterans attended the Veterans’
Day Luncheon, the largest attendance on record.
Kay noted the Accreditation Visitation Team had much praise for the
►Teen Council – Wesley Lo
Wesley submitted an electronic report noting 464 volunteer hours for November; At
the last Teen Council meeting, Dwayne Jones, Recreation Program Manager gave a
presentation on the aquatic center and the teens gave input on programming. The teens are preparing for the Community
Learning State Youth Conference in February.
F. Cultural Arts Programs – Lyman Collins, Cultural Arts Manager
Members
were referred to the Program Update.
►Festivals Committee – Marilyn Goldman
Marilyn
noted 33 grant applications have been received.
A total of $30,000 will be divided among the grant recipients for 2007.
G. Athletic Programs – William Davis, Athletics Manager
Members
were referred to the Program Update.
VIII. OLD BUSINESS
►Black Creek Watershed Study Update – Susan Davenport
At the November meeting, Susan shared the board’s comments on
aquatics; they are creating an ornament for the Community Tree; the $1000 grant
will be used for education and plans are underway to create a logo. The committee will not meet in December; but
will meet in January.
IX. NEW
BUSINESS
►2007 PRCR Annual Report – Steve Smutko
Steve will meet with committee chairs following this meeting and will prepare
the annual report. Steve asked that
board members consider goals for next year.
►2008 Board/Committee Recruitment
– Gail Taylor
Gail gave advised the board that the Town is now accepting applications from
►Board Member Information Share
Kay Struffolino reminded Board members of
X. ADJOURN
ACTION: Kay Struffolino
made a motion to adjourn at
Memo to: PRCR Advisory Board
From: Mary G. Henderson, Director
Subject: Capital Budget Discussion
Date:
Below I have provided the
“big picture” capital budget priorities established by the Board during last
year’s budget discussions. This should
help you prepare and focus for the capital budget discussion included as an
agenda item.
FY08 Capital Budget
Priorities
•
Acquisition as top priority
•
Continue to renovate and upgrade existing
facilities
•
Develop
Parks based on Geographic area rather
than park type
•
Emphasize Cultural Arts Facility Development
•
Develop
Safe Greenway crossings.
•
ATT as
a greenway priority
•
Access & Linkage
•
Improvement
Park
Development Priorities
West
•
Hawes
•
Amberly/Weldon Ridge
•
Cameron Pond
•
Future Green Level to
•
Shaffer
•
Raftery
Central
•
•
•
Historic Carpenter Future Site
South
•
Bartley
•
•
Arthur Pierce area future site
Park & Open Space
Acquisition priority
•
•
•
(opportunity)
Cultural Arts Priorities
•
•
Performing
•
Jordan Hall/Page
•
Arts Focused Community Center
•
Flat Floor Space
•
Sertoma Amphitheatre
Greenway Priorities