MEETING
MINUTES
Attendance:
Jeff
Boucher; Robert Bush;
Sal Cammarata; Tony D’Amico; Susan Davenport; Marilyn Goldman; Dennis
Hoadley; Tullie Johnson; Steve Smutko; Kay
Struffolino; Wesley Lo, Teen
Council Representative
Absent:
Nels Roseland, Council liaison
Staff:
Mary Henderson; Bruce Crocker; William Davis; Dwayne Jones; Doug McRainey; Helen
Stanfield; Gail Taylor; Denise Dickens; Paul Kuhn, Kevin Laven
V.
Doug McRainey, Parks Planning Manager, began with an
overview of the proposed
On
October 29th a Public Meeting was held to present the Phase 1
Development Plan. Construction is
scheduled to begin in fall 2008 with completion of construction during the
summer 2009.
Member concerns:
1)
Were against the location of a future maintenance facility at
2)
Questioned the size of dog park;
3)
Questioned the viability of a single access into the park, particularly
when the community center is built;
4)
Questioned how formal the multi-purpose fields would be;
5)
Questioned when the sewer system would be constructed.
Staff
noted that they will address these concerns as the site plan progresses.
Doug McRainey confirmed that the proposed district maintenance facility
will not be constructed at
ACTION:
Kay Struffolino made a motion to move forward with staff’s
recommendations for
VI. Land Dedications – Doug
McRainey, Parks Planning Manager
►Silverton PDD Amendment
(07-REZ-13)
Doug McRainey presented the Silverton Amendment with the following staff
recommendations:
Approval of a payment-in-lieu for the multi-family units in accordance with the
Town’s Land Development Ordinance in place at the time of site plan approval.
-
Approval for the Developer to provide a 30’ wide Town of Cary Greenway
Easement along the western property line; will be located in Zone 3 of the Urban
Transition Buffer and will allow for crossing of the creek at a location
designated by Town staff at time of site plan approval.
-
Approval for Developer to construct approximately 1,770 linear feet of
10’ wide asphalt multi-use trail along the northern and eastern property
lines, and to provide a 20’ wide Town of Cary Greenway Easement to be centered
on the trail.
-
Approval for Developer to construct 6’ wide asphalt private trail
connections to the public greenway trail; location and number of connections to
be determined at site plan approval.
Greenway
Committee reviewed this project at their October 18, 2007 Meeting and
recommended approval unanimously.
ACTION:
Dennis Hoadley made a motion to approve staff’s recommendations as
presented; the motion was seconded by Sal Cammarata.
The motion carried by a unanimous vote.
►Koppers
Development (07-REZ-17)
Doug
McRainey presented the Koppers Development with the following staff
recommendations:
-
Approval of a payment in lieu of parkland dedication for the value of
1.06 acres.
-
Approval for the Developer to dedicate a 30’ wide public greenway
easement along the western property boundary (approximately 220 linear feet), to
be located in the outer 50’ of the extended buffer around the creek.
Developer to receive credit against the required payment-in-lieu for
providing this public greenway easement.
-
Approval for Developer to construct 6’ wide private asphalt trail
connections to the public greenway easement.
Locations of the private connection(s) will be determined at time of
subdivision plan approval.
Approval
for Developer to convey a conservation easement to the Town over a 200’
Greenway
Committee reviewed this project at their October 18, 2007 Meeting.
The Greenway Committee requested staff look into the extension of
ACTION:
Robert Bush made a motion to approve staff’s recommendations as
presented; the motion was seconded by Marilyn Goldman.
The motion carried by a unanimous vote.
►Athletic
Committee – Jeff Boucher, Chair
Jeff reported that Athletic Committee did not meet in October.
►Cultural Arts Committee – Dennis
Hoadley, Chair
Dennis noted the October 16th Joint PRCR Advisory Board Meeting
and the Cultural Arts Committee Meeting to review Clearscape’s presentation on
the Old Cary Elementary Program Report. Dennis
also noted that the 2008 Cultural Arts Committee meeting days will change to the
fourth Wednesday of the month.
►Greenway Committee – Robert
Bush, Chair
Robert Bush reported the committee reviewed the two Land Dedications
presented earlier on the agenda. Robert
also presented the committee’s concerns regarding the lack of coordination
with development projects relating to greenways and pedestrian connections.
The committee received the FY08 sidewalk priority list put together by
the Planning Department and discussed the impact of those projects on future
greenway projects. The committee
felt that there is a lack of communication and disconnect between the
departments concerning the impact of these projects on the PRCR Master Plan and
the overall Transportation Plan. The
committee also felt that the department should have a discretionary fund set
aside each budget year to cover the cost of small incidental projects.
PRCR Director Mary Henderson will talk with Department Directors of both
Planning and Engineering and the Town Manager to establish a better structure to
include PRCR greenway and pedestrian comments when sidewalks are going through
the approval process. Steve Smutko
recommended that the process be included in the Master Plan update.
Robert also noted that the 2008 Greenway Committee monthly meeting days remain
the same.
►Teen
Advisory Committee – Tony D’Amico, Chair
Tony
reported that the committee met and discussed ways to more effectively get the
word out about teen programming, noting that the two program brochures do not
have a cross-reference. Tony also
reported the committee continues to plan on the 2008 Teen Forum scheduled for
March 15th. The Forum’s
environmental theme includes four categories:
organic foods; recyclables; papermaking and alternative fuels.
►Goals Committee Reports
No
report.
Scholarship Fund – Sal Cammarata
Sal noted he will schedule a meeting with Selby Wellman to talk about the
RailHawk’s involvement with the Scholarship Fund.
Sal also met with Diane Hillsgrove and talked about necessary criteria
used to evaluate the need and to grant scholarships.
B.
Public Meetings
►October 2, 2007
Old Cary Elementary/Public Input/Finalize Programming
►October
24, 2007
Community Aquatics Facility/Discuss Site & Programming Update &
Input
►October 29, 2007
Bartley Park Phase I Presentation
C. Staff Reports – The
following staff reports are going to Council Committee.
►PR08-08
Koka Booth Amphitheatre at
►PR08-09
Consideration of Bid Awards for Middle Creek Park Phase II/PR1037
►PR08-10
Fit Community Communications Plan
D.
Administration – Mary Henderson, PRCR Director
►Accreditation
Update – Helen Stanfield, Recreations Project Coordinator
Helen Stanfield and Kevin Laven teamed to present a PowerPoint presentation
on the Self-Assessment Report and the Accreditation Team Visitation beginning
the week of November 26th. This
will be the PRCR Department’s 5-year re-accreditation.
►PRCR
Members
were provided a program matrix, a component of the Long Range Program Plan
distributed at the October meeting. The
plan, a fluid, working document, guides staff, not only in program planning; but
budget planning as well. Elements of
the plan include the mission statement; philosophy historical data, program
evaluations, new initiatives; trends analyses, demographics (age, geographical
data). This plan will help staff
stay ahead of the curve as staff works to further develop track-out programs,
health & fitness and senior programs.
The
Board accepted the plan as a working document.
►Old
The
Cultural Arts Committee and the PRCR Advisory Board made a recommendation to
Town Council and that recommendation goes before Council on December 13th.
Staff will meet and update the new council members prior to the December
meeting.
►Community Aquatics Update – Mary
Henderson
Mary Henderson gave a PowerPoint presentation of information gathered from
the 3 public meetings held on the two proposed sites for citizen input:
1) Hawes in western
E. Recreation Programs
– Dwayne Jones, Recreation Manager
Dwayne
referred members to the Program Update and noted that he recently attended the
National Institute for Recreation Inclusion in
►Senior Center Update – Kay
Struffolino
Kay provided members with a handout of The Senior Center’s recent
activities: Starlight Dance on
October 18th/90 attendees; 500 residents registered for flu shots at
the center; annual Veteran’s Luncheon will be held November 9th;
Thanksgiving Party on November 16th and a 3-day trip to Savannah and
Charleston was sponsored in October.
►Teen Council – Wesley Lo
Wesley reported on recent volunteer opportunities for Teen Council members
with a total of 439 volunteer hours in October.
F.
Cultural Arts Programs – Lyman Collins, Cultural Arts Manager
Members were referred to the
Program Update.
►Festivals
Committee – Marilyn Goldman
Marilyn
Goldman provided a copy of the October Festival Committee meeting minutes.
Kay Struffolino was elected as Vice Chair and Paul Wasylkevych was selected as the 2007-2008 Committee Co-Chairs.
The Festival Committee is accepting applications for two at-large
openings and new work teams assignments will be made for the 2008 Festivals.
G. Athletic Programs –
William Davis, Athletics Manager
William
referred members to the Program Update
VIII.
OLD BUSINESS
►Black
Creek Watershed Study Update – Susan
Susan
reported that the next Black Creek Watershed Association meeting will take place
November 19th and that association received a $1000 grant from the
Cary Community Foundation.
►Recycle
Containers at Town of
Mary
Henderson noted that she spoke with Public Works regarding expanding recycling
efforts at our outdoor facilities. Currently,
recycling is done at our staffed facilities at Bond Park and Hemlock Bluffs.
Trash containers, when not monitored, recyclables become co-mingled with
trash and therefore it is not efficient. PRCR
does provide recycling containers at major events, i.e. Lazy Daze and Spring
Daze and we can request recycling at any PRCR Event.
Public Works is working to add recycling opportunities at our major
facilities (USA Baseball;
IX.
NEW BUSINESS
►Appointments to the Volunteer Awards Selection Panel – Helen Stanfield
Helen requested that committee chairs appoint a representative to serve on
the Volunteer Awards Selection Panel.
►2007 Annual Report to Council
(2007 Goals: 1)
Chair Steve
Smutko asked that each committee revisit their goals; determine if they were
useful or not and also, talk about goals for 2008.
►Board Member Information Share
Tullie Johnson reported the Hemlock Bluffs Recycle Sale netted approximately
$2500. Tullie also provided two
handouts: 1) NC Naturalist Fall/Winter 2007 publication and, 2) a flyer
promoting the Dinosaurs Special Exhibit at the
X.
ADJOURN
►ACTION: Kay Struffolino
made a motion to adjourn at