Parks, Recreation and Cultural Resources Advisory Board

MEETING MINUTES

Monday, October 9, 2006 @ 5:15 p.m.
Cary Town Hall

316 N. Academy Street – Cary, NC 27513

www.townofcary.org

Attendance: Jeff Boucher; Susan Davenport; Marilyn Goldman; Tom Hemrick; Dennis Hoadley; Leta Huntsinger; Tullie Johnson; Steve Smutko; Jamie France; Snayha Nath, Teen Council Representative

Absent: Lizette-Cruz Watko; Nels Roseland, Council Liaison

Staff: Mary Henderson; Bruce Crocker; William Davis; Dwayne Jones; Lyman Collins; Doug McRainey; Helen Stanfield; Gail Taylor;

Guests: Emilee Landreth; Kaylee Luckwaldt; Chris Luckwaldt

I. Call to Order/Roll Call – Steve Smutko, Chair
The meeting was called to order at 5:16 p.m.

II. Adoption of Agenda – Steve Smutko, Chair
ACTION: Tom Hemrick made a motion to adopt the agenda; Susan Davenport seconded the motion. The motion carried by a unanimous vote

III. Adoption of Minutes of September 11, 2006 – Steve Smutko, Chair
ACTION: Dennis Hoadley made a motion to adopt the minutes of the September meeting; Tullie Johnson seconded the motion. The motion carried by a unanimous vote.

IV. Public Speaks Out

V. Special Presentation
►Greenway Update – Doug McRainey, Parks Planning Manager
Doug gave a 45 minute overview, as well as answered questions, on the current status for implementing the Town’s greenway master plan.

VI. Land Dedications – Doug McRainey, Parks Planning Manager
►06-REZ-19 McCrimmon Corners

This is a rezoning request of 16.8 acres from Office Research & Development (ORD) to Residential Multi-Family - Conditional Use (RMF CU). The conditions proposed are a limit of 134 units and that the property be limited to townhome use, the attendant parking, and an amenity center. Project is located at the Southeast corner of McCrimmon Parkway and Koppers Road.

# of Units - 134

Required Dedication – 3.83 acres

Staff Recommendation

A payment in lieu for the value of parkland dedication of 3.83 acres.

ACTION: Tom Hemrick made a motion to approve staff’s recommendation. The motion was seconded by Jeff Boucher. The motion carried by a unanimous vote.

►06-SB-019 Singh Green Level Road West

This is a re-zoning request for a 43-lot single family residential subdivision on 19.27 acres located within the bounds of the Southwest Area Plan. Project is located at the northwest corner of Green Level Church Road and Green Level Road West.

# of Units - 43

Required Dedication – 1.23 acres

Staff Recommendation

• A payment in lieu for the value of parkland dedication of 1.23 acres.
• A “secondary” greenway system will be required, in lieu of traditional sidewalks, as indicated in the Southwest Area Plan.
  
  

ACTION: Jamie France made a motion to accept staff’s recommendation. The motion was seconded by Susan Davenport. The motion carried unanimously.

►06-SB-020 Pittard Sears Road Subdivision
This is a site plan submittal for a 45-lot single family residential subdivision on 45.05 acres in Chatham County. Project is located at the Southeast corner of Pittard Sears Road just south of O’Kelly Chapel Road. The parcel is adjacent to the American Tobacco Trail (ATT).

# of Units - 45

Required Dedication – 1.29 acres

Staff Recommendation

• A payment in lieu for the value of parkland dedication of 1.29 acres.
• Construction of an 8’ wide asphalt trail will be required along the first 8 interior lots on the main subdivision street running up to and along Pittard Sears Road and then connecting with the ATT.
• A 6’ wide asphalt spur trail will be required to connect a cul-de-sac to the ATT.

ACTION: Tullie Johnson made a motion to approve staff’s recommendation; the motion was seconded by Jamie France. The motion carried by a unanimous vote.

►Manor at Green Level Crossing (Roberts -06-SB-017/Stewart - 06-SB-018)

The Roberts Farm Property and Stewart Property total 51.13 acres. It is zoned Residential 40 (R-40) with the Conservation Residential Overlay District. The overlay district will allow the applicant to create a subdivision with a maximum gross density up to 2.5 units per acre. The project is located west of NC 55 and on the north side of Roberts Road.

# of Units – 126

Required Land Dedication – 3.6 acres

· Recommendations

o According to the approved Parks, Recreation and Cultural Resources Facilities Master Plan there are no public park or greenways that are proposed for this site.

o A payment in lieu for the value of parkland dedication of 3.6 acres.

o A “secondary” greenway system will be required, in lieu of traditional sidewalks, as indicated in the Southwest Area Plan.

o According to the Open Space and Historical Resources Plan (OSHRP) a significant portion of this tract is shown as Open Space that should be protected. The Town has been actively negotiating with the landowners along the White Oak Creek to protect this corridor. The applicant will be requested to place a conservation easement over the open space that will be designated during site/subdivision plan phase.

ACTION: Leda Huntsinger made a motion to approve staff’s recommendations; the motion was seconded by Jeff Boucher. The motion carried by a unanimous vote.

VII. Reports
A. Committee Reports
►Athletic Committee – Jeff Boucher, Chair
Jeff reported that the committee did not meet.

►Cultural Arts Committee – Dennis Hoadley, Chair
Dennis reported that Sarah Bunch and Sara Maultsby reported on the Marvelous Music Series and programs moving forward at the Page-Walker Arts and History Center respectively. Dennis noted the need for availability for use of the Town’s web site to track cultural arts events and performances.
Board members gave positive comments on the new monthly Cary Cultural Arts Calendar that they now receive via email and requested opportunities for other interested parties to sign up to receive these monthly notices.

►Greenway Committee – Leta Huntsinger, Chair
Leta reported the committee did not meet for lack of a quorum.

►Teen Advisory Committee – Steve Smutko, Chair
Steve reported the committee continues to work on the teen forum and on 2006 goals. A Cary chamber representative gave an overview of the chamber and noted opportunities for teen involvement.

B. Public Meetings
►Dog Park Artist Selection Panel - 9/20
►Walnut Street Park Artist Selection Panel - 9/20
Lyman Collins reported that both the meetings above were ‘wrap-up’ meetings to approve the minutes of the final selections.
►Town Council Aquatics Center Work Session – 9/26 – Mary Henderson
Mary Henderson reported that council has requested another aquatics work session, now schedule for October 12^th. The Town is considering options: (1) Partnering with Triangle Aquatics Center’s current project, (2) Developing a Town managed community center concept (w/ leisure pool), (3) Developing regional facility complex (w/ 50 meter pool).

C. Staff Reports
►Bridge Public Art (PR07-09) - Lyman
►1/64 Greenway (PR07-10) – Bid award
►Koka Booth Amphitheatre at Regency Park Management Plan & Budget (PR07-11) recommendation for the management plan.

D. Administration – Mary Henderson, PRCR Director
►Program Brochure/Board Feedback – Helen Stanfield, Recreation Projects Coordinator
Helen reviewed the compiled comments and thanked the board members for their input.

E. Recreation Programs – Dwayne Jones, Recreation Manager
Dwayne reminded board members of the upcoming Memorial Garden & Plaza Remembrance Day – October 12, 10-11am at the Cary Senior Center.

►Teen Council – Snayha Nath
Snayha reported 236 volunteer hours for the month of September and highlighted upcoming teen programs.

F. Cultural Arts Programs – Lyman Collins, Cultural Arts Manager
Lyman referred members to the program update.

►Festivals Committee – Marilyn Goldman
Marilyn gave a recap of the various components of the 2006 Lazy Daze Festival Wrap up. Lazy Daze ranks #1 in the country (as a 1-day festival) and #23 nationally, overall. A total of 161 volunteers worked 651 hours contributing to the festival’s continued success. Karen Monna was elected as the 2007-2008 community co-chair and Kay Struffolino was elected as the new vice-chair for 2007-2008.

►Community Tree Project – Lyman Collins reported this new event. The tree will be placed in the main Town Hall Lobby and the community, in conjunction with the Cary Garden Club, has been invited to make ornaments to decorate the tree.

G. Athletic Programs – William Davis, Athletics Manager
William reported that the Carolina Railhawks Soccer Team coach will be named this Wednesday. The USTA Southern Section Mixed Doubles Championships takes place October 20^th-22^nd. William advised board members that the Cary Tennis Park was named Facility of the Year by USTA.

VIII. OLD BUSINESS
►Joint Meeting: Adjacent Municipal Boards – Mary Henderson
Mary reported that she had contacted the directors of Apex, Morrisville and Holly Springs Parks and Recreation and they were interested in attending a joint municipal meeting. Mary will extend an invitation to these citizen advisory boards to attend a joint municipal meeting, hosted by PRCR staff and members of Cary’s PRCR Advisory Board on December 4^th.

►PRCR Board Member Terms
Board members were provided a list of those members whose terms expire in 2007 as an FYI.

IX. NEW BUSINESS
►Urban Park – Playground Renovation Design/Board Liaison – Steve Smutko
Mary Henderson reported the Town received $100,000 in federal funds to renovate Urban Park. Renovations will include rubberized surface and/or turf and new playground equipment. The community will be involved in the planning effort and Tullie Johnson volunteered to be the PRCR Advisory Board Liaison for this project.

►2006 Annual Board Report (Due November 30^th) – Steve Smutko
Steve proposed committee chairs meet and talk about what has been accomplished in preparation of the 2006 Annual Report to Town Council. Steve, Mary Henderson and committee chairs will meet and bring the proposed report to the November meeting.

►PRCR Advisory Board 2007 Meeting Times – 1^st Monday, at 5:15 Steve
In planning for the 2007 Town Meeting calendar, the clerk’s office asked that chairs poll their respective committee members on meeting day and time. The Parks, Recreation and Cultural Resources Advisory Board members agreed to continue in 2007 meeting the 1^st Monday of the month with a call to order at 5:15 p.m.

►Board Member Information Share
Tullie Johnson handed out flyers promoting the Annual Yard Sale at Hemlock Bluffs Nature Preserve (sponsored by Friends of Hemlock Bluffs) on October 28^th, 8 a.m. – 1 p.m.

Marilyn Goldman announced she would be at Whole Foods in Cary promoting her artwork on December 1^st at 7 p.m.

X. ADJOURN
ACTION: Jamie France made a motion to adjourn at 7:05 p.m.; the motion was seconded by Tom Hemrick. The motion carried by a unanimous vote.

Please contact the Department of Parks, Recreation and Cultural Resources with any questions about the minutes. The e-mail address is gail.taylor@townofcary.org, and the phone number is (919) 462-3961.