ATTENDANCE:  Susan Davenport; Marilyn Goldman; Tom Hemrick; Dennis Hoadley; Leta Huntsinger; Tullie Johnson; Steve Smutko; Snayha Nath, Teen Council Representative

ABSENT:  Lizette-Cruz Watko; Jeff Boucher; Jamie France; Nels Roseland, Council Liaison

STAFF:  Mary Henderson; Bruce Crocker; William Davis; Dwayne Jones; Lyman Collins; Doug McRainey; Helen Stanfield; Gail Taylor; Leda Isenhour

I.

Call to Order/Roll Call – Steve Smutko, Chair

II.

Adoption of Agenda – Steve Smutko, Chair
Steve Smutko requested that two items be added to the September agenda under New Business: 1) Black Creek Watershed Project Update and a permanent topic, Board Member Information Share.
ACTION:  Leda Huntsinger made a motion to adopt the agenda as proposed; the motion was seconded by Tom Hemrick.  The motion carried by a unanimous vote. 

III.

Adoption of Minutes of August 7, 2006 – Steve Smutko, Chair 
ACTION:  Tullie Johnson made a motion to adopt the minutes of the August meeting; the motion was seconded by Tom Hemrick.  The motion carried by a unanimous vote.

IV.

Public Speaks Out

V.

Special Presentation

Middle Creek School Park – Paul Kuhn, Parks Planner
Paul gave an overview of the Middle Creek School Park Phase II design.  Phase II includes:  multi-purpose field; picnic shelter with restrooms; play area; greenway and ticket booths.  A maintenance area is also included in this phase.  Paul, in particular, gave a detailed description of the redesign of the play area.
ACTION:  Tom Hemrick made a motion to accept staff’s proposed design of the play area; the motion was seconded by Leda Huntsinger.  The motion carried by a unanimous vote.

VI.

Park at Westlake (06-REZ-20)
Doug McRainey reviewed the rezoning request w/ the Board recommended the following:
Although there will be no payment-in-lieu required since the development was originally approved as a county project, A 30’ wide greenway easement for a segment of the future Camp Branch Greenway will be required along the western edge of the development.

ACTION:  Tom Hemrick made a motion that the board support staff’s recommendation; the motion was seconded by Leda Huntsinger.  The motion carried by a unanimous vote.

Hilliard Forest (06-SB-006)
Doug reviewed this subdivision plan and recommended the following:
- Dedication of 2.0 acres of land adjacent to Tom Brooks Park.
- Developer to make a payment-in-lieu for the value of the remaining 1.49 acres owed.
- Placement of the greenway through the site versus along the outer edge of the development.
- Developer to construct the public greenway that extends through the site.
- Dedication of 20’ wide greenway easement for the proposed greenway through this development

ACTION:  Leda Huntsinger made a motion that the board support staff’s recommendation; the motion was seconded by Tom Hemrick.  The motion carried with one abstention, Dennis Hoadley.

VII.

Reports

A.        Committee Reports

            Athletic Committee - Jeff Boucher, Chair
            No report.

            Cultural Arts Committee – Dennis Hoadley, Chair
            Dennis gave an overview of topics discussed and presented at the August meeting
            which included: a recap of Lazy Daze and a presentation by Joy Cox, Festival Coordinator;
            Youth Theatre Coordinator Rachel Green talked about the youth theatre groups and noted 170
            participants in the summer theatre camps.  Applause, Cary Youth Theatre has begun work on
            their first musical, Once On This Island .
            Lyman Collins also gave an update on the Downtown Cultural Arts District Study.

            Greenway Committee – Leta Huntsinger, Chair
            Leda reported the committee reviewed the two development projects, Park at Westlake and
            Hilliard Forest that the Advisory Board had just reviewed. Leta noted that NCDOT has
            completed a design for the Chatham County portion of the American Tobacco Trail but 
            needs assistance from a local agency to assistance w/ construction administration and
            maintenance of the trail.  They have had initial discussions w/ the Town regarding this
            assistance. Lastly, Leta indicated that the Greenway Committee requested an opportunity to
            weigh in on the proposed Lochmere (aka Swift Creek) Greenway Project.

            Teen Advisory Committee – Steve Smutko, Co-chair
            Steve reported that the committee is working on a theme for the 2007 Teen Forum slated for
            March 24.
            The committee continues to work on goals and strategies. 

B.   Public Meetings - No Report     

C.    Staff Reports – The following staff reports were provided as information to board members:
►Donations of Paintings by Cary Visual Art (PR07-05)
►Walnut Street Park Artist Selection for Design Team (PR07-06)
►Donation of Public Artwork Sculpture by Cary Visual Art, Inc. (PR07-07)
►Public Art at Cary Dog Park (PR07-08)

D.      Administration - Mary Henderson, PRCR Director

►FY06 Year End Report – Mary Henderson
In a Powerpoint presentation, Mary Henderson reviewed the department’s FY06 Accomplishments and the FY07 Initiatives.  The slides noted below reflect the correct dollar value:
►Land Acquisition should reflect $11,000,000
► CIB Special Facilities should reflect $1,100,000 for Cary Elementary.
►Cultural Arts Program Evaluations (slide #32) should reflect the percentages as presented on the slide presentation
►Program Brochure Review and Input – Helen Stanfield
Members were requested to review the current program guide.  Helen provided members with an evaluation form and asked members to comment on ‘user friendliness’ of the publication and the web version.  Members were also provided with their Family Account Report and an EZ-Reg pamphlet for review and comment.  Members were asked to bring their evaluation forms to the October meeting to discuss.
►Volunteer Picnic – September 24^th – Helen Stanfield
Helen reminded members of the upcoming Volunteer Picnic and to RSVP by September 20^th.            

E.    Recreation Programs – Dwayne Jones, Recreation Programs Manager
       Dwayne referred members to the program update.

       Teen Council – Snayha Nath, Teen Representative
       Snayha reported the monthly volunteer hours:  July @234 and August @211 (August total does not
       reflect Lazy Daze volunteer hours).  Snayha reported on the current Teen Council activity and noted
       that members discussed potential service projects.

      Snayha recommended the board’s approval of Tiffany Tutwiler as the new Middle School appointee
      to the Teen Advisory Committee.
      ACTION:  Dennis Hoadley made a motion to approve the appointment of Tiffany Tutwiler as the
      Middle School Teen Council member; the motion was seconded by Marilyn Goldman.  The motion
      carried by a unanimous vote. .

F.    Cultural Arts Programs – Lyman Collins, Cultural Arts Manager
         Mary Henderson referred members to the Program Update.
       Dennis Hoadley advised Board members that Lyman Collins was appearing in the upcoming Cary
      Players production of Acting Up!…and Down.

       Festivals Committee – Marilyn Goldman
         Marilyn reported on the Festival Committee’s wrap-up meeting for the 2006 Festival.
       Marilyn did ask the board members to comment on the 2006 festival so that she could relay any
       comments or suggestions to the Festival Committee.
      

G.   Athletic Programs – William Davis, Athletics Program Manager
      William referred board members to the Program Update.

VII.

Old Business
    ►Board/Commission Rules – Steve Smutko, Chair
       Members were provided with the newly council adopted Board/Commission Rules.
       Steve also reviewed the revised bylaws noting the changes and additions.  A copy of the bylaws
       will be provided to the Clerk’s office.
    ►Joint Meeting:  Adjacent Municipal Boards – Mary Henderson
       Board members had requested a joint meeting with other municipal parks and recreation boards.
       Mary Henderson indicated that she would contact the Parks and Recreation directors for Apex,
       Morrisville and Holly Springs for interest in a joint meeting to be hosted by Cary .

VIII.

New Business
    ►Black Creek Watershed Project – Susan Davenport reported on upcoming events.
    ►Tullie Johnson advised members of the upcoming events at the Stevens Nature Center and the
       North Carolina Museum of Natural Science.

IX.

Adjourn – The meeting adjourned at 7:40 p.m.