ATTENDANCE:  Jeff Boucher; Lizette Cruz-Watko; Susan Davenport; Jamie France; Marilyn Goldman; Tom Hemrick; Dennis Hoadley; Leta Huntsinger; Tullie Johnson; Steve Smutko; Snayha Nath, Teen Council Representative

GUEST:  William Laney; Kay Struffolino

ABSENT:  Nels Roseland, Council Liaison

STAFF:  Mary Henderson; Bruce Crocker; William Davis; Dwayne Jones; Lyman Collins; Doug McRainey; Gail Taylor; Rachel Green

I.

Call to Order – Steve Smutko, Chair
►Introduction – Cultural Arts Manager Lyman Collins introduced Rachel Green, Youth Theatre Coordinator.  Rachel oversees the productions for Applause, Youth Theatre.
►Introduction – Steve Smutko welcomed Boy Scout William Laney to the meeting.  William is working towards his citizen badge and was accompanied by Kay Struffolino.

II.

Minutes – July 10, 2006
ACTION:  Steve Smutko made a motion to adopt the July 10^th minutes; the motion was seconded by Jamie France.  The motion carried by a unanimous vote.

III.

Public Speaks Out  

IV.

Special Presentation        

V.

Land Dedication Review – Doug McRainey, Parks Planning Manager  

►06-REZ-08 Phillips Place PDD
The Phillips Place PDD is a proposed 77.64-acre residential development (acreage is approximate.)  The primary uses planned for the PDD are single-family detached and townhomes.  The property is located adjacent to Old Maynard Road and McCrimmon Parkway with 285 proposed units and a required dedication of 8.14 acres.  

Staff Recommendation:  

• The Kitt Creek Greenway is proposed along the stream buffer along the south side of tract 1, and the north side of tract 3 and the east side of tract 4.  A greenway easement would be credited toward the payment-in-lieu for the park land dedication requirement.

• A park site is needed in this area of town.

• 8’ wide paved private connection(s) will be required and will be determined at time of site plan

• A payment in lieu of 8.14 acres will be required.

ACTION:  Tom Hemrick made a motion to accept staff’s recommendation; the motion was seconded by Jamie France.  The motion carried by a unanimous vote.

VI.

Reports

A.        Committee Reports

            Athletic Committee - Jeff Boucher, Chair
            Jeff reported that the committee did not meet in July.

            Cultural Arts Committee – Dennis Hoadley, Chair
            Dennis reported the committee did not meet in July.  However, the committee work groups
            are scheduled to meet throughout the month.

            Greenway Committee – Leta Huntsinger, Chair              
            Leta reported the committee met in July to walk Phase III of the proposed Swift Creek
            Greenway.
            Leta reported that the Greenway Committee also endorsed staff’s recommendations of the
            land dedication for Phillips Place PDD  06-REZ-08.

            Teen Advisory Committee – Steve Smutko, Co-chair
            Steve reported that the committee members reviewed the updated marketing plan and
            discussed how teens can be more involved in public input/decision making.  Further discussion
            on goals was tabled until more teens were in attendance.

            ACTION:  Committee Appointment – Lav Chintapalli
            Steve Smutko made a motion that the board endorse his recommendation to appoint Lav
            Chintapalli as the 3^rd adult member of the Teen Advisory Committee; the motion was seconded
            by Susan Davenport.  The motion carried by a unanimous vote.

B.   Town Council Work Sessions – Mary Henderson, PRCR Director
      Mary Henderson gave a brief overview of the two public meetings listed below.
      ►Aquatic Center  – July 19^th  
      ►Streetscape/Downtown Cultural Arts  – July 25^th

      Public Input Meeting – Doug McRainey, Parks Planning Manager
      ►Final Design Recommendations/White Oak Stream Restoration & Greenway – July 13^th at 
         7:00 p.m. – Doug McRainey gave a brief overview of the White Oak Stream Restoration &
         Greenway project including a summary of the public meeting in July.
     
      Public Art Artist Selection Panel Meetings – Updates – Lyman Collins, Cultural Arts
      Supervisor
      Lyman Collins gave a brief overview of the July public art meeting listed below:
      ►Walnut Street Park - July 18^th
      ►Cary Dog Park – July 18^th
        ►US 1/64 Pedestrian Bridge – July 28th

C.    Staff Reports
Parks Planning Manager Doug McRainey reviewed the contents of the staff reports  currently on the council committee agenda and are listed below:
►Highcroft Village – Request Waiver of Greenway Requirements (PR07-03)
►Request to Sell Real Property via Upset Bid – 1.32 acre Portion of Horton PDD  (PR07-04)  

D.      Administration

             ►Program Brochure – Mary Henderson, PRCR Director
                Board members were asked to review and comment on the current program brochures
                including the senior brochure and the teen program brochure.  This item will be back on next
                month’s agenda and Helen Stanfield will lead the discussions on what works and what can
                be improved upon.

                  ►Black Creek Watershed Project Update – Doug McRainey, Parks Planning Manager
                Parks Planning Manager Doug McRainey updated board members on this project.  Board
                members Steve Smutko and Susan Davenport are taking part in this study.

E.    Recreation Programs – Dwayne Jones, Recreation Programs Manager
       Dwayne referred members to the program update.

       Teen Council – Snayha Nath, Teen Representative
       Snayha reported that 51 teens attended the July meeting.  Teens assisted at two recent events:
       Latino Concert and the Jr. Open Tennis Tournament and are scheduled to assist at Lazy Daze.
       Teen Scene events; Sleeping with the Sharks and Campus Cruz’n had 12 participants each. 
       Board member Lizette Cruz-Watko thanked the Teen Council for their help at the Festival Ritmo
       Latino.

F.    Cultural Arts Programs – Lyman Collins, Cultural Arts Manager
       Lyman referred members to the program update.  Lyman did highlight the current exhibit at town
       hall commemorating 30-years of Lazy Daze.  Artwork from previous Jerry Miller award recipients 
       will also be featured in the exhibit.  A reception, in conjunction with the August Art Loop, will 
       take place at town hall the night before Lazy Daze (August 25^th).

       Festivals Committee – Marilyn Goldman
       Marilyn Goldman reported on the July meeting.  Highlights included:  Unveiling of the Lazy Daze
       poster at Cary Gallery of Artists on the 4^th Friday Art Loop; Diet Pepsi cans will feature Lazy Daze
       commemorative artwork and will be sold throughout North Carolina; Cary Clay Co-op 30^th Lazy
       Daze commemorative items were approved by the committee for sale at Lazy Daze and, cameras
       will be provided to festival goers to record their impressions and viewed at various locations
       throughout the festival site.

G.   Athletic Programs – William Davis, Athletics Program Manager
      William Davis reported that the name of the new Cary United Soccer League Expansion Team is
      the Carolina RailHawks.  William also referred to the program update and noted that the Cary
      Tennis Park hosted the Junior Closed Tennis Tournament with 553 participants.

VII.

Old Business
   ►Citizen-Board Member State Forum/ Greensboro – August 3-5
      Board members Steve Smutko; Dennis Hoadley and Susan Davenport attended the 2006 Forum.
      They agreed it was a good opportunity to meet and learn about issues/initiatives facing other
      municipal boards.

VIII.

New Business
   ►Policy/Rules of Procedures for Volunteer Boards and Commissions – Mary Henderson,
      PRCR Director
      Mary Henderson informed board members of the updated rules and procedures for town boards and
      commissions.  The updates will ensure that all council boards and committees will be consistent in
      their operations.  Handouts were provided to board members.

   ►PRCR Bylaws – Board members were provided with copies of this board’s current Bylaws for
      review and updates.  Mary Henderson and Steve Smutko will update the Bylaws and bring back to
      this board for a recommendation for approval.

   ►PRCR Advisory Board Vice-Chair Election - Steve Smutko, Chair
      ACTION:  Steve Smutko made a motion to appoint Leta Huntsinger as Vice Chair of the Parks,
      Recreation and Cultural Resources Advisory Board.  Marilyn Goldman seconded the motion.  The
      motion carried by unanimous vote.        

IX.

Adjourn – The meeting adjourned at 6:48 p.m.