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Cary
Parks, Recreation and Cultural
Resources Advisory Board
Meeting Minutes
Monday, August 05, 2005
5:15 PM
Temporary Council Chambers
Herb
Young
Community Center
101 Wilkinson Avenue
Web Site: www.townofcary.org
ATTENDANCE:
Jeff Boucher; Susan Davenport; Tom Hemrick; Leta Huntsinger; Tullie
Johnson; Toby Kennedy; Steve Smutko; Kay Struffolino;
ABSENCES:
Jamie France; Snayha Nath, Youth member; Marla Dorrel Council
Liaison
STAFF:
Mary Henderson; Judy Newsome; William Davis; Dwayne Jones, Gail
Taylor; Karen Gray, Deputy Town Clerk; Chris Simpson; Town Attorney;
JoAnne Carlyle, Assistant Town Attorney
GUESTS:
Mike Curran
I.
CALL TO ORDER
– Tom Hemrick, Chair
II.
MINUTES –
June 6, 2005
– Kay
Struffolino made a motion to accept the June 6th minutes as
presented. The motion carried
by a unanimous vote.
III.
PUBLIC SPEAKS OUT
– None
IV.
Special Presentations
Ethics
& Conflict of Interest Guidelines – Karen Gray, Deputy Town Clerk
and Christine
Simpson, Town Attorney
Ms.
Gray provided board members with a copy of the Ethics guidelines,
explaining that an Ethics Policy has been adopted by Cary Town Council,
and it was felt that something similar should be implemented by boards and
commission members. She noted that Council determined that guidelines,
rather than a code of ethics, would be more appropriate because boards and
commissions serve in an advisory position, not a decision-making position,
and they would not be held to the same scrutiny as Council members.
Ms. Gray explained that the purpose of the Ethics Guidelines is to
advise board members of any possible conflict(s) of interest, or the
appearance of conflict(s) of interest that might come up, and to educate
board members. She noted that when the application process is revised, the
guidelines will be added so applicants are aware of them should they apply
for a commission seat. She continued by saying that the Ethics guidelines
will be used at orientation, will be available on the Town’s website,
and will be included in the book “Working with the Town of Cary”.
Ms. Gray then introduced Chris Simpson, Town Attorney.
Ms.
Simpson reiterated that, because boards and commissions members serve in
an advisory position, rather than a decision-making capacity, Town Council
felt it was more appropriate to provide a set of guidelines designed both
to raise the awareness of Board members to potential ethical issues that
might arise and to make clear the Council’s expectations of board
members. She noted that Council felt it was not appropriate to hold
volunteer advisory committees to the same Code, but that guidelines should
be developed to sensitize members to potential issues that may not be
readily apparent.
Carpenter
Community Plan
– Don Belk, Senior Planner, Planning Department
Mr.
Belk gave an overview of the Carpenter Community Plan which is part of the
Northwest Area Plan. The plan
focuses on this rural crossroads community, a very desirable area close to
RTP and the airport. Mr. Belk
further reviewed the proposed park sites and greenway components of the
plan. The final draft has been
formulated and is based on broad community input from three public
meetings.
Toby
Kennedy asked for staff’s recommendation.
Doug McRainey indicated that staff is recommending approval of park
sites and greenways.
Toby
had concerns that the plan proposes three parks (
Village
Park
;
Trailhead
Park
and a
neighborhood park) within one square mile.
Toby noted that currently, the Town is financially constrained and
the plans proposes too many parks; too many crossings and it would be more
realistic to throttle down and note areas of primary and secondary
importance.
Staff explained some of the park sites were in fact very small and
provided an opportunity as a public parking area that would support the
rural village concept. Secondly, the plan was broad enough that staff
would return with more concrete recommendations in the near future for
additional review by the Board.
ACTION:
Kay Struffolino made a motion, based on details forthcoming on the
individual components that the board accept staff’s recommendation to
approve the plan. Tullie
Johnson seconded the motion; Toby Kennedy opposed.
The motion carried.
Toby Kennedy requested that staff, provide board members with sufficient
opportunity to review special area plans.
US
1/64 Pedestrian Bridge/Greenway – Paul Kuhn, Parks Planner
Paul
presented a rendering of the pedestrian bridge pointing out the location
of the pathways and the bridge. The
Department of Transportation is currently working on the pedestrian bridge
and should have it largely constructed by the Fall of 2006.
Staff has prepared preliminary plans for the trails that will link
MacDonald
Woods
Park
and Kid’s
Together
Park
.
A
Request for Proposal for public art is ready to be released.
This update was provided as an FYI with no action from the board required.
V.
LAND DEDICATIONS – Doug McRainey
Mills
Property 05-REZ-14
– This parcel is located in Green Level on the west side of Green Level
to
Durham Road
.
The proposed development is for 151 units of single –family
detached residential units. The
required dedication is 4.31 acres.
Staff
recommendation: 1) approval of a payment-in-lieu of parkland dedication
for the value of 4.31 acres; 2) approval for developer to dedicate a 30’
wide greenway easement along the western edge of the PDD.
ACTION:
Kay Struffolino made a motion to accept staff’s recommendation.
The motion carried by a unanimous vote.
Steve Smutko asked that the Greenway Committee comments be included with
the land dedication information.
Havensite
05-REZ-15
– A proposed residential PDD; this parcel is located adjacent to Black
Creek Greenway, Ph IV project off
NW Maynard Road
.
The proposed development is for 150-240 units with a required
dedication of 4.00 acres.
Staff
recommendation: 1) approval of
a payment-in-lieu of a parkland dedication for the value of +/- 4 acres;
2) applicant will provide a greenway easement along the eastern and
southern edge of the site; 3) applicant will receive credit against the
required payment-in-lieu for providing this greenway easement; 4)
Applicant agrees to donate 16.25 acres of adjacent open space to the Town
with a credit against the required PIL for the construction of a
connecting greenway trail from Bayoak Drive to the proposed public
greenway (Black Creek Greenway). The
decision to construct this trail segment will be at the Town’s
discretion and will be decided at the time of site plan approval; 5)
applicant will provide private trail connections to the adjacent public
greenway at time of site plan approval.
ACTION:
Toby Kennedy made a motion to accept staff’s recommendation
outlined above. The motion
carried by a unanimous vote.
Carpenter-Hatcher
05-REZ-16
– This project (23.6 acre tract) is located east of
Carpenter
Upchurch Road
and south of
Morrisville
Carpenter Road
. The
proposed development district (PDD) includes single family, detached
residential uses, mixed residential uses, and mixed residential, office,
and commercial uses. The
number of proposed units is 137 with a required dedication of 3.91 acres.
Staff
recommendations include: 1)
approval of a payment-in-lieu of parkland dedication for the value of 3.91
acres; 2) approval for developer to dedicate a 30’-wide greenway
easement along the eastern side of the development; 3) approval for
developer to construct to Town standards a greenway segment, approximately
1400’, along the eastern side of the project.
ACTION:
Toby Kennedy made a motion to accept staff’s recommendation.
The motion carried by a unanimous vote.
VI.
Reports
A. Committee Reports
Athletic Committee – Jeff Boucher, Chair – Jeff reported that
the Athletic Committee
did not meet.
Cultural Arts Committee – Toby Kennedy, Chair – Toby reported
that the Cultural Arts Committee did not meet.
Greenway Committee – Leta Huntsinger, Chair – Leta reported that
Juliet Andes, Transportation Planning with the Planning Department
presented information on the Town of
Cary Bicycle
programs and
emphasized the need to install bike racks at Town parks.
Additionally, members discussed soft-service trails and the need to
attach identifying trail surface to the Master Plan.
Doug McRainey noted that staff is looking into combining the bikeways and
greenways maps.
Teen Advisory Committee – Steve Smutko, Chair – Steve reported
that discussions continue with regard to the Teen Advisory Committee
structure and new appointment process and that he plans to bring a
recommendation to this board next month.
B.
Public Meeting Update – Doug McRainey reported that a public
meeting was held in June; followed by a Citizen Design Committee meeting
in July to finalize the Master Plan for the
Walnut
Street
Park
.
C.
Staff Report Update – Chair Tom Hemrick directed board
members to the Staff Report Update in their packets.
D.
Administration
Dog
Park
Update – Mary Henderson updated board members on the progress of this
project. Mary indicated that
staff met with residents of the adjoining Buckhurst PDD to address their
concerns. A handout sheet was
provided that included the plan changes and outlined the construction
schedule. An opening day event
is planned for October with possible registration in September.
It was noted that currently that
Skate
Park
is not equipped
to sell passes.
Melissa White suggested that staff consider offering a free ‘trial
day’ for dog park users prior to purchasing a pass.
Town Center Civic & Cultural
Arts Study – Mary Henderson – Mary advised board members that
Council approved the contract award to Pfeiffer Partners, Inc. to develop
a feasibility study for the evaluation, planning and implementation of a
new civic and cultural arts district to be located in downtown Cary.
The study includes analyses and recommendations for cultural arts
facilities; the use of Cary Elementary and park/open space for the
Town
Center
.
The intended purpose of this civic and cultural arts district is to
meet community facility needs; strategically program town properties;
support the creation of a vibrant
Town
Center
and spark
further redevelopment efforts. Pulling
together existing efforts in this study; PRCR is budgeted for $75,000;
Planning is budgeted for $75,000. Mary noted the firm of Pfeiffer
Partners, Inc. was very qualified having done cultural art plans for major
cities and is currently working the
Twin
Towers
in
New York
.
The timeline for this study is six months and will include three
large community/stakeholder meetings.
The schedule will be forthcoming.
Capitol Budget – Mary
Henderson – Mary provided members with a handout with an overview of
Capital Improvements for FY 06 for a total of $1,546,750 and an
appropriation of $81,400 for Park and Greenway Renovations.
Approved in FY06 is the Herb Young Community Center Renovation
Project.
Current budget restraints have put a hold on the following projects:
Middle Creek; Bartley; Batchelor and Aquatics Facility.
Staff will be reviewing and prioritizing projects in accordance
with the Town’s Master plan.
It
was noted that Council will continue to hold council meetings through
January 2006 and the PRCR is slated for their return to Town Hall in late
November.
USA
Baseball Groundbreaking – Board members were reminded of the
upcoming groundbreaking event on August 8th.
Tommy LaSorda will be in attendance.
Members were encouraged to attend and to bring family and friends.
Tennis
Center
Operations – William Davis – William noted that two new staff were onboard at
the center: Jonathan Fralick,
Head Tennis Professional and Sean Ferreria, Tennis Teaching Professional.
Fencing around the center is near completion and the center is now
closing at
10 p.m.
An Open House is scheduled for this Saturday, August 6th
from
9 a.m.
until
1 p.m.
with clinics
and ‘kick-off’ fees.
E.
Recreation Programs
– Dwayne Jones, Recreation Manager
Members were referred to the Program Update.
Senior
Center
– Kay
Struffolino, Liaison
Kay provided members with a handout of current activity at the center.
Theresa Trimbele is the new Resources for Seniors representative.
Her office is located within the
Senior
Center
and Theresa is
available for a number of programs and personal assistance for seniors.
Teen
Council
– Members were provided with a handout of current activity and it was
noted that this group contributed a total of 138.25 hours for the month of
July.
F.
Cultural Resources – Lyman Collins, Cultural Arts Manager
Members were referred to the Program Update.
Festivals Committee – Kay
Struffolino
Kay provided members with a handout of current activity.
Kay noted that a consultant was hired to evaluate and make
suggestions to enhance the festival. The
committee has begun planning for the 30th Anniversary Show in
2006.
G.
Athletic Programs
– William Davis, Athletics Manager
William referred members to the Program Update.
VII.
OLD BUSINESS
VIII.
NEW BUSINESS
IX.
ADJOURN
Please
contact the Department of Parks, Recreation and Cultural Resources with
any questions about this agenda. The
e-mail address is gail.taylor@townofcary.org,
and the phone number is (919) 462-3961.
ATTENDANCE:
Jeff Boucher; Susan Davenport; Tom Hemrick; Leta Huntsinger; Tullie
Johnson; Toby Kennedy; Steve Smutko; Kay Struffolino;
ABSENCES:
Jamie France; Snayha Nath, Youth member; Marla Dorrel Council
Liaison
STAFF:
Mary Henderson; Judy Newsome; William Davis; Dwayne Jones, Gail
Taylor; Karen Gray, Deputy Town Clerk; Chris Simpson; Town Attorney;
JoAnne Carlyle, Assistant Town Attorney
GUESTS:
Mike Curran
I.
CALL TO ORDER
– Tom Hemrick, Chair
II.
MINUTES –
June 6, 2005
– Kay
Struffolino made a motion to accept the June 6th minutes as
presented. The motion carried
by a unanimous vote.
III.
PUBLIC SPEAKS OUT
– None
IV.
Special Presentations
Ethics
& Conflict of Interest Guidelines – Karen Gray, Deputy Town Clerk
and Christine
Simpson, Town Attorney
Ms.
Gray provided board members with a copy of the Ethics guidelines,
explaining that an Ethics Policy has been adopted by Cary Town Council,
and it was felt that something similar should be implemented by boards and
commission members. She noted that Council determined that guidelines,
rather than a code of ethics, would be more appropriate because boards and
commissions serve in an advisory position, not a decision-making position,
and they would not be held to the same scrutiny as Council members.
Ms. Gray explained that the purpose of the Ethics Guidelines is to
advise board members of any possible conflict(s) of interest, or the
appearance of conflict(s) of interest that might come up, and to educate
board members. She noted that when the application process is revised, the
guidelines will be added so applicants are aware of them should they apply
for a commission seat. She continued by saying that the Ethics guidelines
will be used at orientation, will be available on the Town’s website,
and will be included in the book “Working with the Town of Cary”.
Ms. Gray then introduced Chris Simpson, Town Attorney.
Ms.
Simpson reiterated that, because boards and commissions members serve in
an advisory position, rather than a decision-making capacity, Town Council
felt it was more appropriate to provide a set of guidelines designed both
to raise the awareness of Board members to potential ethical issues that
might arise and to make clear the Council’s expectations of board
members. She noted that Council felt it was not appropriate to hold
volunteer advisory committees to the same Code, but that guidelines should
be developed to sensitize members to potential issues that may not be
readily apparent.
Carpenter
Community Plan
– Don Belk, Senior Planner, Planning Department
Mr.
Belk gave an overview of the Carpenter Community Plan which is part of the
Northwest Area Plan. The plan
focuses on this rural crossroads community, a very desirable area close to
RTP and the airport. Mr. Belk
further reviewed the proposed park sites and greenway components of the
plan. The final draft has been
formulated and is based on broad community input from three public
meetings.
Toby
Kennedy asked for staff’s recommendation.
Doug McRainey indicated that staff is recommending approval of park
sites and greenways.
Toby
had concerns that the plan proposes three parks (
Village
Park
;
Trailhead
Park
and a
neighborhood park) within one square mile.
Toby noted that currently, the Town is financially constrained and
the plans proposes too many parks; too many crossings and it would be more
realistic to throttle down and note areas of primary and secondary
importance.
Staff explained some of the park sites were in fact very small and
provided an opportunity as a public parking area that would support the
rural village concept. Secondly, the plan was broad enough that staff
would return with more concrete recommendations in the near future for
additional review by the Board.
ACTION:
Kay Struffolino made a motion, based on details forthcoming on the
individual components that the board accept staff’s recommendation to
approve the plan. Tullie
Johnson seconded the motion; Toby Kennedy opposed.
The motion carried.
Toby Kennedy requested that staff, provide board members with
sufficient opportunity to review special area plans.
US
1/64 Pedestrian Bridge/Greenway – Paul Kuhn, Parks Planner
Paul
presented a rendering of the pedestrian bridge pointing out the location
of the pathways and the bridge. The
Department of Transportation is currently working on the pedestrian bridge
and should have it largely constructed by the Fall of 2006.
Staff has prepared preliminary plans for the trails that will link
MacDonald
Woods
Park
and Kid’s
Together
Park
.
A Request for Proposal for public art is ready to be released.
This update was provided as an FYI with no action from the board required.
V.
LAND DEDICATIONS – Doug McRainey
Mills
Property 05-REZ-14
– This parcel is located in Green Level on the west side of Green Level
to
Durham Road
.
The proposed development is for 151 units of single –family
detached residential units. The
required dedication is 4.31 acres.
Staff recommendation: 1) approval of a payment-in-lieu of parkland
dedication for the value of 4.31 acres; 2) approval for developer to
dedicate a 30’ wide greenway easement along the western edge of the PDD.
ACTION:
Kay Struffolino made a motion to accept staff’s recommendation.
The motion carried by a unanimous vote.
Steve Smutko asked that the Greenway Committee comments be included with
the land dedication information.
Havensite 05-REZ-15
– A proposed residential PDD; this parcel is located adjacent to Black
Creek Greenway, Ph IV project off
NW Maynard Road
.
The proposed development is for 150-240 units with a required
dedication of 4.00 acres.
Staff recommendation: 1)
approval of a payment-in-lieu of a parkland dedication for the value of
+/- 4 acres; 2) applicant will provide a greenway easement along the
eastern and southern edge of the site; 3) applicant will receive credit
against the required payment-in-lieu for providing this greenway easement;
4) Applicant agrees to donate 16.25 acres of adjacent open space to the
Town with a credit against the required PIL for the construction of a
connecting greenway trail from Bayoak Drive to the proposed public
greenway (Black Creek Greenway). The
decision to construct this trail segment will be at the Town’s
discretion and will be decided at the time of site plan approval; 5)
applicant will provide private trail connections to the adjacent public
greenway at time of site plan approval.
ACTION:
Toby Kennedy made a motion to accept staff’s recommendation
outlined above. The motion
carried by a unanimous vote.
Carpenter-Hatcher
05-REZ-16
– This project (23.6 acre tract) is located east of
Carpenter
Upchurch Road
and south of
Morrisville
Carpenter Road
. The
proposed development district (PDD) includes single family, detached
residential uses, mixed residential uses, and mixed residential, office,
and commercial uses. The
number of proposed units is 137 with a required dedication of 3.91 acres.
Staff recommendations include: 1)
approval of a payment-in-lieu of parkland dedication for the value of 3.91
acres; 2) approval for developer to dedicate a 30’-wide greenway
easement along the eastern side of the development; 3) approval for
developer to construct to Town standards a greenway segment, approximately
1400’, along the eastern side of the project.
ACTION:
Toby Kennedy made a motion to accept staff’s recommendation.
The motion carried by a unanimous vote.
VI.
Reports
A. Committee Reports
Athletic Committee – Jeff Boucher, Chair – Jeff reported that
the Athletic Committee
did not meet.
Cultural Arts Committee – Toby Kennedy, Chair – Toby reported
that the Cultural Arts Committee did not meet.
Greenway Committee – Leta Huntsinger, Chair – Leta reported that
Juliet Andes, Transportation Planning with the Planning Department
presented information on the Town of
Cary Bicycle
programs and
emphasized the need to install bike racks at Town parks.
Additionally, members discussed soft-service trails and the need to
attach identifying trail surface to the Master Plan.
Doug McRainey noted that staff is looking into combining the bikeways and
greenways maps.
Teen Advisory Committee – Steve Smutko, Chair – Steve reported
that discussions continue with regard to the Teen Advisory Committee
structure and new appointment process and that he plans to bring a
recommendation to this board next month.
B.
Public Meeting Update – Doug McRainey reported that a public
meeting was held in June; followed by a Citizen Design Committee meeting
in July to finalize the Master Plan for the
Walnut
Street
Park
.
C.
Staff Report Update – Chair Tom Hemrick directed board
members to the Staff Report Update in their packets.
D.
Administration
Dog
Park
Update – Mary Henderson updated board members on the progress of this
project. Mary indicated that
staff met with residents of the adjoining Buckhurst PDD to address their
concerns. A handout sheet was
provided that included the plan changes and outlined the construction
schedule. An opening day event
is planned for October with possible registration in September.
It was noted that currently that
Skate
Park
is not equipped
to sell passes.
Melissa White suggested that staff consider offering a free ‘trial
day’ for dog park users prior to purchasing a pass.
Town Center Civic & Cultural
Arts Study – Mary Henderson – Mary advised board members that
Council approved the contract award to Pfeiffer Partners, Inc. to develop
a feasibility study for the evaluation, planning and implementation of a
new civic and cultural arts district to be located in downtown Cary.
The study includes analyses and recommendations for cultural arts
facilities; the use of Cary Elementary and park/open space for the
Town
Center
.
The intended purpose of this civic and cultural arts district is to
meet community facility needs; strategically program town properties;
support the creation of a vibrant
Town
Center
and spark
further redevelopment efforts. Pulling
together existing efforts in this study; PRCR is budgeted for $75,000;
Planning is budgeted for $75,000. Mary noted the firm of Pfeiffer
Partners, Inc. was very qualified having done cultural art plans for major
cities and is currently working the
Twin
Towers
in
New York
.
The timeline for this study is six months and will include three
large community/stakeholder meetings.
The schedule will be forthcoming.
Capitol Budget – Mary
Henderson – Mary provided members with a handout with an overview of
Capital Improvements for FY 06 for a total of $1,546,750 and an
appropriation of $81,400 for Park and Greenway Renovations.
Approved in FY06 is the Herb Young Community Center Renovation
Project.
Current budget restraints have put a hold on the following projects:
Middle Creek; Bartley; Batchelor and Aquatics Facility.
Staff will be reviewing and prioritizing projects in accordance
with the Town’s Master plan.
It
was noted that Council will continue to hold council meetings through
January 2006 and the PRCR is slated for their return to Town Hall in late
November.
USA
Baseball Groundbreaking – Board members were reminded of the
upcoming groundbreaking event on August 8th.
Tommy LaSorda will be in attendance.
Members were encouraged to attend and to bring family and friends.
Tennis
Center
Operations – William Davis – William noted that two new staff were onboard at
the center: Jonathan Fralick,
Head Tennis Professional and Sean Ferreria, Tennis Teaching Professional.
Fencing around the center is near completion and the center is now
closing at
10 p.m.
An Open House is scheduled for this Saturday, August 6th
from
9 a.m.
until
1 p.m.
with clinics
and ‘kick-off’ fees.
E.
Recreation Programs
– Dwayne Jones, Recreation Manager
Members were referred to the Program Update.
Senior
Center
– Kay
Struffolino, Liaison
Kay provided members with a handout of current activity at the center.
Theresa Trimbele is the new Resources for Seniors representative.
Her office is located within the
Senior
Center
and Theresa is
available for a number of programs and personal assistance for seniors.
Teen
Council
– Members were provided with a handout of current activity and it was
noted that this group contributed a total of 138.25 hours for the month of
July.
F.
Cultural Resources – Lyman Collins, Cultural Arts Manager
Members were referred to the Program Update.
Festivals Committee – Kay
Struffolino
Kay provided members with a handout of current activity.
Kay noted that a consultant was hired to evaluate and make
suggestions to enhance the festival. The
committee has begun planning for the 30th Anniversary Show in
2006.
G.
Athletic Programs
– William Davis, Athletics Manager
William referred members to the Program Update.
VII.
OLD BUSINESS
VIII.
NEW BUSINESS
IX.
ADJOURN
Please
contact the Department of Parks, Recreation and Cultural Resources with
any questions about this agenda. The
e-mail address is gail.taylor@townofcary.org,
and the phone number is (919) 462-3961.
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