I.

Call to Order – Tom Hemrick, Chair

Introduction:  Dwayne Jones introduced new staff member, Billy Dexter, Manager, Sk8 Cary.  

II.

Minutes – September 13, 2004

Kay Struffolino made a motion to approve the September minutes as presented.  The motion carried by a unanimous vote.

III.

Public Speaks Out – None

IV.

Special Presentation - None

V.

Land Dedication Review

Amberly PPD – Presentation by Glenda Toppe of Jerry Turner & Associates and Bob Jones with Amberly Developers

The applicants, Glenda Toppe & Bob Jones gave a brief overview of the proposed Amberly development.  The presentation focused on a series of recommendations that were agreed upon by applicants and PRCR staff. To assist in the review of these recommendations, staff provided the Board with a listing of the proposed trail recommendations and corresponding map.  These recommendations were a modification of the original 2002 agreement between the applicant and the Town.

Upon completion of the presentation, a discussion followed regarding the new recommendations.  Toby Kennedy voiced several concerns. He first objected to the relocation of the Yates Store Multi-use Trail to the east side. Aside from not providing north/south trail access to residents living on the west side of the road, he felt the trail veered away too from its ultimate objective which is the American Tobacco Trail. Secondly, he objected that there was insufficient east-west trail access through the AR pods to access the American Tobacco Trail. He asked for clarification on crossings and requested that easements be constructible.  Toby asked that as this project moves forward that all pods connect and he emphasized that the age-restricted property have good trail connections at the west side of the lake and that the north/south greenway route along the county line be build-able.

Bob Jones indicated that while the developer’s intent was to accommodate the general public, the Amberly development desired to limit public trail access through the age-restricted pods. They also explained that they preferred to have the multi-use trail along the east side of Yates Store Road because the development’s highest densities would be along the east side.  Secondly, they were constrained to provide east-west trail access to the American Tobacco Trail due to prior agreements with the Corps of Engineers and could not violate the Corps agreement.
Tom Hemrick asked the developer to consider having the trail circling the lake merge into one pedestrian crossing across Yates Store Road.  Mary Henderson concurred with Tom’s recommendation.  Board members encouraged this area to be well marked with signs; reflectors, etc.
 

Mary Henderson indicated that staff will work with the developer as the project progresses and that staff also supports the location of the trail on the east side due to the high density. Mrs. Henderson also pointed out that this proposal also meets many objectives of the greenway plan.

Greenway Committee Chair Leta Huntsinger noted that the Greenway Committee approved the plan at their recent meeting supporting staff’s recommendation. 

ACTION:  Leta Huntsinger made a motion to accept staff’s recommendations.  The motion carried by a unanimous vote.

Westlake PDD – Doug McRainey

This proposed project (198 units/ mixed single family/townhomes) is located at the northeast corner of the intersection of Westlake and Optimist Farm Roads.  The required dedication is 5.66 acres.
 The applicant proposes a greenway surrounding the lake located within the site to connect to a north/south greenway located east of the development.  Staff recommends:  1) approval of a payment-in-lieu in place of parkland dedication for the value of 5.66 acres; and 2) acceptance of a 30’ wide greenway easement for future trail development.
ACTION:  Kay Struffolino made a motion to accept a payment-in-lieu and a 30’ wide greenway easement for future trail development.  The motion carried by a unanimous vote.

VI.

Reports

A.         Committee Reports

            Athletic Committee – Bob Hickey, Chair –
No Report.

            Cultural Arts Committee – Toby Kennedy, Chair
Toby reported that discussions centered on communication and marketing issues and the need for calendar inserts in BUD and easy-to-find web information.  Members will discuss ways by which the above can be accomplished.

            Greenway Committee – Leta Huntsinger, Chair
Leta reported on the 2^nd Bond Park Trails Public Meeting noting the staff did a good job incorporating the concerns offered at the first meeting and citizens were pleased.  There was a strong sense that trail along the west side of the lake needed to be done correctly.
The committee also discussed the proposed re-alignment of Black Creek Greenway and the committee’s desire to be involved in the site plan process. 

            Teen Advisory Committee – Melissa White, Chair
Melissa reported that the 2005 Teen Forum will take place March 5^th with keynote speaker Sam Glenn.  The topics will focus on essential survivor skills for teens.  Fundraising will generate revenue to cover expenses.

B.         Public Meeting Update

Swift Creek Greenway, Ph II Public Meeting – Doug McRainey reminded board members of the upcoming meeting on October 25^th.
Lisa Duke asked about the status of Ritter Park.   Doug responded it was going through permitting and that the new planner coming onboard November 1^st will be handling this project.  Tom Hemrick asked about the status of Sears Farm Park and Doug responded that it is scheduled for a mid-November completion.  Jamie France asked for an update on the North Cary Dog Park and Doug indicated that the area has been staked.

C.         Administration

Budget Report FY05 – Mary Henderson

In a Powerpoint presentation, Mary reviewed the department’s accomplishments by division; the Operations & Maintenance Budget and the Capital Improvements Budget.  The presentation also included FY05 Initiatives.   

D.         Recreation Programs – Dwayne Jones
Dwayne deferred to the Program Update. 
Additionally, Dwayne reminded board members of the Memorial Garden Plaza Dedication taking place tomorrow, October 5^th.
Dwayne reported that Sk8 Cary is now operating under the Town with one full time position and two part time staff to fill in the extra hours.  Staff is currently going through training and reviewing policies and procedures.  Staff is also reviewing marketing and media options and also plans on offering a demo/event by the end of the year.

            Senior Center – Kay Struffolino, Liaison
Kay provided a hand-out highlighting events at the Senior Center.  The Memorial Garden Plaza Dedication takes place tomorrow at 10 a.m.
The annual Halloween Pot Luck Lunch will take place October 26^th.
SAS used the Senior Center parking lot for a 3-day period during the Senior’s Golf Tournament.  There were some issues that came up that will need to be addressed for future use of the parking lot for outside events.

            Teen Council – Selby Lo, Vice President
Selby reported a total of 86 volunteer hours logged by teen members for the month of September.  The teens are also taking part in “Give A Child A Smile” project in collecting new or like new suitcases/duffle bags for foster children.  He noted that there are over 5,000 children that enter foster care in North Carolina each year.  The deadline for donations is October 23, 2004.  Upcoming projects include:  Haunted Hayride; Red Ribbon Dance.  

E.         Cultural Arts Programs – Lyman Collins
Mary Henderson reported for Lyman and referred to the Program Update.

            Festival Committee – Greg Lytle
Greg noted that the Festival Committee meetings have relocated to Cindy’s in downtown Cary.  Greg noted that 84 patron responses have been received; no response to date from the vendor surveys.  The shuttle service provided transportation for 77% of the festival-goers.

F.         Athletic Programs – William Davis

SAS Soccer Park - Mary Henderson reported for William.  Mary noted that the Park hosted a national cross-country event, one of the top events in the country.  Events coming to the facility include:  ACC Men’s & Women’s; and NCAA Woman’s Final Four.  Staff is looking into partnerships with different groups (including North Carolina State), field rentals and weekend league play.

VII.

Old Business

            Fees & Charges – Dwayne Jones
ACTION:  Due to the lateness of the hour, Melissa White motioned that the Fees & Charges report be deferred to the November meeting.  The motion carried by a unanimous vote.  Board members were provided with a printed copy of the prepared PowerPoint presentation for review.

VIII.

New Business

IX.

Adjourn