Attendance:  Tom Hemrick; Greg Lytle; Toby Kennedy; Leta Huntsinger; Kay Struffolino; Dave Upton; Lisa Duke; Jamie France; Melissa White; Marla Dorrel, Liaison; Selby Lo, Youth Member

 Absent:  Bob Hickey

 Staff:  Mary Henderson; Bruce Crocker; William Davis; Dwayne Jones; Lyman Collins; Doug McRainey; Judy Newsome; Gail Taylor; Virgil Christian: Scott Ramage

Guest:  Jeff Boucher

I.

Call to Order – Tom Hemrick, Chair

Introduction by William Davis:  Virgil Christian, Tennis Pro Supervisor
Introduction by Dwayne Jones:   Selby Lo, PRCR Youth Member and President of the Teen Council.

II.

Minutes – June 4, 2004
Kay Struffolino made a motion to accept the June 4, 2004 minutes as presented.  The motion was carried by a unanimous vote. 

III.

Public Speaks Out
Jeff Boucher, with the Cary Dog Park Club thanked the board and staff for supporting dog parks in Cary .  Funding was approved in the FY05 budget to incorporate a dog park at the North Cary Park .  Mary Henderson noted that staff is working to bring the dog park online.  Mrs. Henderson, Doug McRainey and Dwayne Jones recently visited two dog parks and a spray ground in Charlotte .  Staff will come back to this board for discussions on membership fees and rules.

IV.

Special Presentation
Southeast Area Plan – Scott Ramage, Senior Planner, Planning Department

Mr. Ramage gave an overview of the Southeast Area Plan which is a master plan for over 2,000 acres in the southeastern portion of Cary ’s planning area.  It documents the Town’s long-range vision and recommendations for future land uses, parks, roads, sidewalks, and greenways.    Most of the plan area is located south of US Hwy 1/65, and east of SE Cary Parkways, extending eastward to Cary ’s jurisdictional boundary with the City of Raleigh .  The plan’s vision is to make the Southeast Area a unique regional destination and a highly attractive place to live, work, and recreate.

In terms of parks and recreation issues, the plan addresses greenways, sidewalks and multi-use paths depicting a network of pedestrian and bicycle facilities recommended for the southeast area.  Sidewalks and/or multi-use paths are recommended along all major roadways and collector roads.  Most destinations within the southeast area will be accessible via a combination of sidewalks, greenways and multi-use paths.

Greenways and multi-use paths will provide connections to the area’s two public parks.  The greenway system will also provide external connections to: a) Hinshaw Greenway via a future greenway bridge over the freeway; b) Walnut Creek Greenway, via Buck Jones Road and a future connector bridge to Crossroads Plaza ; and c) Speight Branch Greenway to locations in south Cary .  There are also external greenway and sidewalk connections to destinations in Raleigh .  Additionally, the plan maintains the Town’s policy to provide wide outside lanes on all major thoroughfares in order to accommodate on-street cyclists. 

ACTION:  Kay Struffolino made a motion that the PRCR Board endorses the Southeast Area Plan.  The motion carried by a unanimous vote.

Jamie France noted that bike racks needed to be in place.

V.

Land Dedication Review – Doug McRainey

Preston/Powell Tract - The project is located at 4004 Ten Ten Road with 94 units proposed and a required dedication of 2.63 acres.  The PRCR Master Plan Recommendation proposes a neighborhood park adjacent to the tract, as well as proposed Camp Branch Greenway.  Staff recommends a payment-in-lieu in place of parkland dedication for the value of 2.63 acres.

ACTION:  Greg Lytle mad a motion to accept staff’s recommendation of payment-in-lieu in place of parkland dedication for the value of 2.63 acres.  The motion carried by a unanimous vote.

Morrisville Parkway\Activity Center – The location of this center is proposed for the northeast, southwest and southeast quadrants of the intersection of Morrisville Parkway and Louis Stephens Road .  The concept plan includes two schemes for development.  Both schemes include commercial, office, townhouse and single-family development.  The project is proposed for 162 units and a required dedication of 4.63 acres.    

The developer proposes payment-in-lieu and greenway construction.

Staff’s Recommendations:

Approval of a payment-in-lieu in place of parkland dedication for the value of 4.63 acres.

The Town agrees to reduce the required payment-in-lieu for construction of the following trails

1,200’ of Carpenter Village Greenway – (w/30’ greenway easement)

700’ of Carpenter-Upchurch Greenway – (w/30’ greenway easement)

The developer agrees to construct the following trails at no cost to the Town of Cary

900’ of Morrisville Parkway Multi-Use Trail

800’ of  Louis Stevens Multi-Use Trail

Greenway Chair Leta Huntsinger noted that the Greenway Committee supports staff’s recommendations.

ACTION:  Leta Huntsinger made a motion that the PRCR Board supports staff’s recommendation as stated above.  The motion carried by a unanimous vote.

VI.

Reports

A.  Committee Reports

Athletic Committee – Bob Hickey, Chair

William Davis reported for Bob Hickey noting that the committee did not meet; however, they conducted coaches’ evaluations which are valuable to the staff.

Cultural Arts Committee – Toby Kennedy, Chair

Toby reported that Deb Royals gave an update on the Applause program.

The committee discussed potential uses of Cary Elementary and its use for special programs in the fall.  There was a question of the facility meeting the building code.  Lyman noted that it was brought up to code for use for educational purposes by Wake County Public Schools last year and Town inspectors have approved its continued use.  It will be used for overflow programs for Applause in the fall.  Toby noted that the programming study was for the long term and hopefully, design money for renovations will be in the next budget. 

This committee will not meet in July.  Items for discussion at the August meeting include Lazy Daze/volunteers needed; marketing and methods of disseminating information.

Greenway Committee – Leta Huntsinger, Chair
Leta reported that the committee reviewed comments resulting from the Bond Park Trails Public meeting.   

A greenway walk of the White Oak Greenway is scheduled for the July meeting.  The walk will begin at 6 p.m. and will depart from Davis Drive Park on the left side near the soccer fields).

Teen Advisory Committee – Melissa White, Chair

Melissa noted that a quorum was not present.  Cindi King presented an update on teen programming and noted that a subcommittee is in place to set goals and strategies to encourage teen involvement in programs and activities.

B.  Public Meeting Update

Bond Park Trails Master Plan Public Meeting (June 15^th) – Doug McRainey

Noted that staff was pleased with interest sparked by this meeting.  Sixty residents attended the public meeting and were able to view the park renderings on which they placed sticky notes with their comments.  The plan proposes Bond Park as the hub for 4 to 5 trails feeding into the park.  Two additional public meetings are scheduled; one on September 14^th and the other on September 28^th.  Staff will review comments from the citizens and come back with alternative plans.  Areas of interest include the natural running trails and the natural trail around the lake.

Board member Toby Kennedy requested that staff look at scheduling public meetings on nights that would not interfere with board/committee meeting obligations.

C.  Administration

Fees & Charges – Mary Henderson

Mary Henderson updated the board on the Fees & Charges Study.  The Town Council has directed staff to review the current policy and staff has established four tasks to guide the review process:  1) Comparables/Benchmarks/other communities/market (Chapel Hill, Raleigh Colorado Springs; Naperville & more; 2) Cost of Providing Services; 3) Facility Utilization (capacity levels, current use, etc.); 4) Current Fees and Charges policy review.    

Mrs. Henderson noted that a staff work team will move quickly with this study bringing drafts and issues back to this board for action.  The revisions will be presented to Council by the end of the year.

Council member Marla Dorrel stressed the importance of this study and encouraged members to carefully review the information brought before them.  Ms. Dorrel further noted that when this policy comes before Council they will look at the depth of research and the clear and thorough thought process that staff and advisory board members used in preparing the proposed policy.   
Mrs. Henderson noted that a subcommittee of this board may be needed to work with the staff work team to set up guiding principles and philosophies and that it may be necessary to have checkpoints with Council for direction.
Ms. Dorrel noted that the Fees and Charges Policy is an important document because of the far-reaching longevity and economic effect on citizens.

Recreation Programs – Dwayne Jones

Dwayne reported that the teen program, Campus Cruisin’ is a definite go.

Senior Center – Kay Struffolino, Liaison

Kay provided members with a handout of recent activities.  The Senior Center is averaging 1,300 participants per month in classes, workshops, meetings, and various other activities. 
The Memorial Garden construction has been completed.  Plans are underway to reschedule the dedication and engraved bricks are still available.
Staff continues to work on evaluating the program survey results which will be published in a report.

Teen Council – Selby Lo, President

Selby reported gave a review of upcoming programs and events:  Carowinds Trip/Full; The Spirit of Norfolk/Cancelled (lack of participation).

Selby noted that the Outstanding Teen Involvement recognition went to Mariah Czap and Courtney Mallow.

E.   Cultural Arts Programs – Lyman Collins

Festivals Committee – Greg Lytle reported that committee continues to prepare for the Lazy Daze Festival. 

Athletic Programs – William Davis
William reported that Michelle Smith with be the keynote speaker for the Pony Tournament Opening Ceremonies on Sunday, July 25^th.

The North Carolina State Junior Closed Tennis Tournament begins July 30^th and runs through August 5^th with approximately 600 participants.  It is the largest tournament in the state.  Volunteers are needed to assist with this event.  Please contact Linda Smith at the Cary Tennis Center if you are interested. . 

Staff Updates:   William advised board members of two new employees that will join the athletics division in July:  Kirk Matthews, Assistant Athletic Program Supervisor and Scott Musgrave, Facility Supervisor, Thomas Brooks Park.

VII.

Old Business

Tom Hemrick referred members to their packets with the Staff Reports and the Capital Projects Update.

VIII.

New Business

Facility Tour – Judy Newsome

Judy advised board members that she is preparing a facility tour for board members.  Judy will send members a facility listing and ask that they prioritize facilities that they wish to visit on the tour.

Wake County Hotel/Occupancy Tax Proposal – Mary Henderson advised board members that the Town of Cary submitted proposals requesting funding for renovations of SAS Soccer Park and the aquatics facility.  The funding criteria looks to the future economic impact of bringing money back to the community.  Presentations will be given in late July or early August.

Requests for Updates

Greg Lytle requested an update on proposed partnership guidelines. 

Tom Hemrick requested an update and/or presentation of the Freedom Park .

IX.

Adjourn