Attendance:  Tom Hemrick; Greg Lytle; Bob Hickey; Leta Huntsinger; Kay Struffolino, Dave Upton; Lisa Duke; Jamie France; Melissa White; Marla Dorrel, Council Liaison

Absent:  Toby Kennedy

Staff:  Mary Henderson; Bruce Crocker; William Davis; Doug McRainey; Judy Newsome; Gail Taylor; Alice Webb; Don Belk; Jim Parajon

Guests:  Bob Lappas; Marilee Martin

I.  Call to Order – Tom Hemrick, Chair
Tom Hemrick noted that the Parks, Recreation and Cultural Resources Advisory Board’s youth member Doug Meardon had graduated and will be attending the University of North Carolina at Chapel Hill .  Selby Lo has been appointed to serve on this board as the youth member.

II.  Minutes – May 10, 2004
Kay Struffolino made a motion to approve the May 10^th minutes with corrections duly noted.  The motion carried by a unanimous vote.

III.  Public Speaks Out

IV.  Special Presentation

Bartley Park Master Plan – Alice Webb 

Alice updated board members on prior public meetings where citizen input was invited to help shape the design components of this proposed park.  The former owner, Mr. Bartley has a life estate on the land and has requested that the homestead be preserved.  Bob Lappas and Marilee Martin of Lapps & Havener presented the Master Plan to board members.  Proposed for Phase I:  off-leash dog park, playground, climbing boulders, open lawn area, trails and picnic areas.  Proposed for Phase II:  Multi-use athletic fields; outdoor basketball court; trails, picnic shelters; community center; and renovation of the Bartley house as a community center.   
Mrs.  Henderson noted that due to budget constraints this project may be delayed.

ACTION:  Jamie France made a motion that the PRCR Advisory Board approve the Bartley Park Master Plan as presented.  The motion carried by a unanimous vote.

Southwest Area Plan – Jim Parajon & Don Belk, Planning Department

Jim Parajon & Don Belk presented the Southwest Area Plan.  The Southwest area plan will focus on environmental protection, lower density and preservation of rural land.  The plan addresses the land south of the Northwest Cary study area, west of N.C. 55 to the Wake County line, north of Apex Urban Service area.
Objectives of the plan include: 1) present the Town’s vision for protecting water quality and natural resources and for preserving rural character and open space; 2) Examine long-term implications of this vision for the provision of municipal services and extension of infrastructure; 3) foster better Town communication and greater citizen involvement in planning.  Focus Areas include 2 community activity centers and a neighborhood activity center.  Open space corridors in the Southwest Plan include:  1) a segment of the American Tobacco Trail; proposed Cary greenway corridors and the Western Wake Expressway corridor (multipurpose trail paralleling the future I-540).

With no sidewalks proposed in this plan, members noted that staff will need to work hard to make sure that the greenways provide adequate linkage within any new subdivision.

It was noted that this plan had received very positive feedback.  The plan has had a Town Council Public Hearing; goes to the Planning Board next Monday is slated to go before Town Council in July.

ACTION:  Kay Struffolino made a motion that this board endorses the Southwest Area Plan.  The motion carried by a unanimous vote.

V.  Land Dedication Review

Langston Commons  - Doug McRainey

Located on SR Ten Ten and Kildaire Farm Road , this development is proposed for 64 dwelling units with a required dedication of 1.83 acres.  The developer is proposing to make a payment-in-lieu (PIL) in place of parkland dedication for the value of 1.83 acres. 
Staff Recommendation:  Approval of a PIL in place of parkland dedication for the value of 1.83 acres.

ACTION:  Kay Struffolino made a motion to accept staff’s recommendation to accept payment-in-lieu of parkland dedication for the value of 1.83 acres.  The motion carried by a unanimous vote.

VI.  Reports

A.  Committee Reports

Athletic Committee – Bob Hickey, Chair

Bob Hickey reported that the Athletic Committee did not meet last month.

Cultural Arts Committee – Toby Kennedy, Chair

Kay Struffolino reported for Toby Kennedy.  Kay reported that Public Art Coordinator Nancy Novel did a presentation on the Gates of Lights project to be on Town Hall Campus.  The committee felt that more public input would be helpful and staff is putting together a plan to invite more input from Cary citizens.
Kay also reported on the Spring Daze Festival that took place in April.  The committee discussed ‘fine-tuning’ the main stage and adding speakers to carry the csound out into the festival area or add booths/exhibits along the pathway to the stage to encourage folks in that direction.
Town Council approved a 2-year extension to SMG for the management of the Koka Booth Amphitheatre at Regency Park .  Parking fees were also discussed for this venue which members opposed but suggested considering fees for the VIP parking.  Discussions also included broadening the use of this facility to include party rentals; corporate rentals and conferences.  A Regency Park Advisory Committee is being formed and will include a member of the Cultural Arts Committee and several at-large members.  Mary Henderson did note that the Regency Park Advisory Committee would not be reporting to this board and that area residents and adjoining corporate neighbors would be invited to serve.  The committee will make suggestions to programming this facility and also review any neighborhood issues that may arise.
The June Cultural Arts Committee has been changed from the 8^th to the 15^th and will be held at the Page-Walker Arts and History Center .

Greenway Committee – Leta Huntsinger, Chair

Leta reported that the Greenway Committee did not meet in May due to conflicts.  Leta reminded members of the upcoming Bond Park Trails Master Plan Public Meeting on Tuesday, June 15^th at the Cary Senior Center .  Leta reported that there was great participation in spreading mulch at Bond Park and that the June 5^th Dedication of the Black Creek Greenway Phase III was a success with building the bird houses to participation in the bird walk.  Volunteers from People for Parks and the Audubon Society also contributed to the success of the dedication.
Melissa White asked for signage for the trailhead and also cross-striping at Dynasty.

Teen Advisory Committee – Melissa White, Chair

Melissa reported that this committee did not meet in May.

Senior Center – Kay Struffolino, Liaison

Kay noted that due to construction delays, the dedication of the Memorial Garden was postponed.  Memorial Bricks are available for a $50 donation and forms are available at the Senior Center .
The annual Senior Citizen Day luncheon and program was a huge success with 168 seniors and 20 guests in attendance.   The annual Ice Cream Social is scheduled for Thursday, July 1, 2:30 -4:00p; registration is required.
A yard sale involving the seven registered senior clubs is slated for Thursday, July 31^st in the Senior Center ballroom.  Profits from the sale will be divided equally between the clubs and the Senior Center . 
Staff is currently reviewing responses from the June Program Interest Survey.  The results of the survey will help determine the classes and program offerings at the center.  It was noted that registration for the Summer Camp for Seniors is lower than expected.

Teen Council – Doug Meardon, President

No Report

Festivals Committee – Greg Lytle
Greg Lytle noted that Spring Daze went well and exhibitors complemented the committee and volunteers on the load in and load out.  The committee is discussing recruiting sponsors to increase revenues.

B.  Public Meeting Update

Bartley Park Master Plan Public Meeting/May 11^th – Doug McRainey reported that 18 residents attended the meeting and that the majority supported the plan.  Mr. Bartley and his son attended both public meetings and requested that the property remain passive without a lot of structuring. 

C.  Administration

FY05 Budget – Mary Henderson

In a Powerpoint presentation, Mrs. Henderson reviewed the FY05 PRCR proposed budget.  There are no expansions proposed and the FY05 budget is a ‘hold-the line’ budget town wide.  The department’s proposed budget is $6.4 million; with $2 million projected in revenues.  The Operations Revenue Recovery is 32.4% of the total expenses.  PRCR’s budget represents 7.7% of the total Town proposed FY05 General Fund budget.  Mrs. Henderson reviewed the proposed FY05 Capital Projects totaling $3.2 million.  This budget goes to Public Hearing on June 10^th and onto the June 24^th Town Council meeting for adoption. 

Board members had concerns regarding the impact SAS Soccer Park would have on the budget.  Mrs. Henderson noted that the Town is requesting funding from Wake County and the Town’s decision was pending their response.

Facility Partnerships Guidelines –Mary Henderson

In a PowerPoint presentation, Mrs. Henderson reviewed the guidelines for establishing partnerships.  Factors for consideration include:  1) private funding partners provide the opportunity to construct facilities with reduced funding from tax dollars; 2) private management partnerships may reduce the Town’s ongoing costs for operations and maintenance of facilities; 3) the Town must determine that the partnership provides a recreation value to the residents of Cary; 4) the partner may provide a special level of expertise in an area that expands Town services; 5) the partnership provides an opportunity for the Town to offer facilities and events that would not otherwise be available if the Town acted on its own; 6) the partnership must assure the Town’s protection of its investment for the residents by retaining a level of control in decision making; 7) a private partnership may provide funding to enhance a facility’s ability to generate a positive economic impact; and 8) Town residents must have reasonable access to the facility and reduced rates for general use of the facility. 
Board members agreed these guidelines provided a good start but suggested that consideration be given to resident discounts; sponsors; and naming rights.  An ad hock group will be formed to review the criteria and come back to the board with recommendations.

D.        Recreation Programs – Dwayne Jones

Judy Newsome reported for Dwayne Jones.  Judy reported that 130 participants took part in ‘dog park for a day’ at Bond Park on June 5^th.   The dog wash, a teen fundraiser, brought in $300.
Registrants for recreation programs summer camps totaled 1,294 as of last Friday.

E.         Cultural Arts Programs – Lyman Collins

Greg Lytle reported for Lyman Collins about ‘full houses’ at the Sertoma Amphitheatre at Bond Park with over 150 in attendance last week and 400 this week.  There are events planned for July 3^rd  at Bond Park and July 4^th at the Koka Booth Amphitheatre at Regency Park ..

F.         Athletic Programs – William Davis

William reported that the Town is hosting the Jr. State Tennis Tournament and has bid on that event for 2005 along with a bid for the Adult Tennis Mixed Sectional Tournament which is a huge event.  William reminded board members of the PONY Tournament taking place the last week in July.

VII.  Old Business

PRCR Rules of Order – Tom Hemrick

Tom noted that he would forward any changes to Gail Taylor.

VIII.  New Business

CBM Forum – August 5-7 – Mary Henderson

Board members were reminded to contact Gail Taylor if they plan to attend the CBM Forum in August.

IX.  Adjourn

Please contact Gail Taylor with the Department of Parks, Recreation and Cultural Resources with any questions about the minutes.  The e-mail address is gail.taylor@townofcary.org, and the phone number is (919) 462-3961.