Information Services Advisory Board

MINUTES

November 2, 2006, 5:30 p.m.

Town Hall Campus

Council Large Conference Room #10035

316 N. Academy Street, Cary, North Carolina

www.townofcary.org

Call to Order

The meeting was called to order at 5:36 p.m.

Present

Terra Brown-Shelton, Lee Douglas, Mark Evangelista, John Fitzpatrick, Tangie Hofer, Nazi Kite (5:39 p.m.), John Nolander, Council Liaison Julie Robison (6:21 p.m.), Staff Liaisons Susan Moran and Teri Peralta

Absent

Dayna Guzik, Donna Bravo, Frank DeVita

Approval of Minutes

After reiterating that next year’s meetings would be held from 6-7:30 p.m. beginning with the February meeting, the minutes from the October 5, 2006, meeting were approved unanimously. 

Ms. Kite arrived at 5:39 p.m.

Old/New Business

2006 Annual Report

Mr. Evangelista began by reminding board members that the final annual report would be voted on at the December 7, 2006, meeting.  He then reviewed the draft annual report and asked for comments and suggestions.  Discussion ensued regarding the style, length, and content of the report, what and how much information should be included, and whether or not additional documentation should be linked to the report.

Old/New Business

Dynamic Message Sign Input

Mr. Evangelista asked Ms. Hofer and Mr. Nolander what their research concerning dynamic message signs revealed.  Mr. Nolander indicated that the document produced by the State engineers was very well done.  Both indicated that they had not found any other information related to standard libraries of dynamic sign messages.

Julie Robison arrived at 6:21 p.m.

Mr. Nolander continued by stating that the policy document prepared by the engineers for the State is the type of policy document that he felt should be done by the traffic engineers in the Town because it was well done, it laid things out nicely, it set expectations, and it had some messages included.

Ms. Moran explained that the Town will develop its own policy documentation that is consistent with State regulations but takes into consideration any circumstances that might be unique to Cary such as the unique technical abilities or constraints of the Town’s system.

Mr. Evangelista noted that foreign language was an agenda item that had been pre-empted.  He suggested that it be added to the agenda for the December meeting and all agreed.  Mrs. Robison asked where the topic of streaming video stood and Mr. Evangelista recommended that it be discussed at the January meeting.  All were in agreement, and Ms. Moran indicated that Bill Stice, Technology Services Director, would be invited to speak.

Comments

a.  Statement of Findings

The board has agreed that the annual report will begin with an executive summary, will be produced with Web in mind, and will include dynamic links to documents referred to in the summary.  The board also agreed to consider foreign language at the December meeting and streaming video at the January meeting.

b.  Citizen Comments

There were no citizen comments.

c.  Member Comments

Mrs. Robison commented on the School of Government graduation last week noting that Mr. Douglas, Ms. Brown-Shelton and Mr. Evangelista all participated.  She stated that she received a good deal of positive feedback from many citizens who feel that Cary is very cutting edge and state of the art, and she felt this reflected well on the ISAB.

Mrs. Robison reminded members that if they need to reapply for their seat on the board the due date for submitting those applications is December 1, 2006. She also urged members to encourage other citizens to apply for open boards and commissions openings.

Administrative

The next meeting will be held on Thursday, December 7, 2006 at 5:30 p.m. in the Council Large Conference Room #10035, 316 North Academy Street, Cary, N.C.

Adjournment

The meeting adjourned at 6:59 p.m.